Document Controller
5 days ago
Wood is looking for Document Controller for Document Management Project in NEOM
- Register and transmit internal, vendor and client documentation for the project.
- Check documentation to ensure that formats comply with company and client standards.
- Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
- Ensure all project documentation is imported into document management system and filed accordingly
- Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- Archiving and retrieval of historical documentation
- Assist and provide assistance to Wood personnel with respect to any document management system queries
- Quality check of all Documentation prior to issuing/transmitting to client
- Responsible for the handling of requests for new Document numbers/hard copy documentation
- Scanning, printing and copying of project documentation
- Process and record accurately all technical documentation in accordance with agreed procedures
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Run document control reports (if available and required) from the applied company or project document control system.
- Ensure document management procedures satisfy project, client and regulatory requirements
- Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
- Monitor progress of in-house and Client reviews of technical data
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Establish a systematic and comprehensive Project Filing System
- Produce exception reports, comment overdue reports and any other reports for Project Management review
- Minimum ISCED Level 3 (Secondary education
- Knowledge of MS Office
- Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
- Knowledge of Adobe - Communication skills - both written and verbal
- Excellent organizational skills and a logical and ordered approach
- Effective communication and interpersonal skills
- Strong team player
- Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output
**Diversity Statement**
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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