Document Management Specialist

7 months ago

Riyadh, Saudi Arabia Bechtel Full time

**Requisition ID**:268687**
- ** Relocation Authorized**:National - Single**:

- ** Telework Type**:Full-Time Office/Project**:

- ** Work Location**:Riyadh**

**Company Overview**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security and Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Project Information**:
Saudi Arabian Military Industries (SAMI) is a national holding company owned 100% by the Public Investment Fund (PIF), a sovereign wealth fund owned by the Kingdom of Saudi Arabia (KSA). SAMI was established in May 2017 to develop the military industrial infrastructure necessary to help the Saudi Vision 2030 aim of localizing military spending to at least 50% by the end of the decade. It commenced operations in January 2018. SAMI is working with numerous Original Equipment Manufacturers (OEMs) and local contractors to establish the military industrial infrastructure across the Kingdom. It is organized into 5 Divisions: Aeronautics, Defense Electronics, Land Systems, Weapons & Missiles and Emerging Technologies; Naval interests are covered within the Weapons & Missiles portfolio. Bechtel was contracted in August 2020 to provide a Facility Management Team (FMT) to develop and implement a Facility Masterplan to help align SAMI's programs. This has led to the opportunity to provide a Project Management/Construction Management (PM/CM) team (approximately 90 strong) to manage the design and construction of a major military industrial facility near Riyadh over the next 3-4 years.

**Role Overview**:
The Document Management Specialist will report directly to the Document and Information Manager and provide support to Senior Document Management Specialists to ensure an effective document control service is delivered.

The Document Management Specialist is required to cascade the Project Document Management policies and procedures into the work environment. The Document Management Specialist is “Client and Contractor/Consultant facing” and will proactively develop relationships with their counterparts who work with their respective Document Management teams.

This role provides Document Management support for SAMI project. Under the direction of the Project Document and Information Manager, the project document management team will manage the project document/records and perform administrative tasks in accordance with applicable governance documents.

**Responsibilities may include, but are not limited to the following**:

- Follow approved document control procedures, work processes and instructions developed for the project.
- Utilize the project EDMS and Document Distribution Matrix to capture, register, control, issue, transmit, retain, and archive project documents.
- Ensure the Document Management protocol and standards are followed by the project and Contractors/Consultants personnel.
- Execute quality control on all incoming and outgoing documentation and correspondence, with the attention to detail, to spot irregularities and non-compliance.
- Manage both client document control and Bechtel records management requirements as per Records Retention and Turnover Plan.
- Provide technical guidance and support to project team members in the use of automated document management tools.
- Evaluate and implement work process improvements in related areas of responsibilities.
- Support quality assurance audits, internal technical reviews, client reviews, and external audits.
- Be capable of performing clerical duties if required.
- Perform other tasks as assigned by Document and Information Manager.
- Strive to support Bechtel’s “zero-accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards. Take steps to correct or minimize hazards.
- Ability to work additional hours as needed.

**Basic Qualifications**:

- Minimum five (5) years of document/records management experience.
- Must have intermediate to advanced experience using Aconex. Experience must have been obtained within the past two (2) years.
- Must be able to demonstrate intermediate to advan

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