Accounts Payable Specialist
2 days ago
**Job Purpose**
Manage the accounts payable function to ensure accurate and timely processing of invoices, adherence to company policies, and efficient cash flow management, enabling the organization to meet its financial obligations and maintain supplier relationships.
**Accountabilities**
- Process and verify invoices against purchase orders and contracts to ensure accuracy and compliance with company policies.
- Reconcile supplier statements to accounts payable records to identify discrepancies and resolve issues promptly.
- Prepare and execute payment runs, ensuring payments are made accurately and on time.
- Maintain and update accounts payable records to support financial reporting and audits.
- Monitor and manage accounts payable aging to prevent overdue payments and optimize cash flow.
- Collaborate with internal departments to resolve invoice discrepancies and improve procurement processes.
- Ensure compliance with tax regulations, including VAT/GST calculations and reporting.
- Support month-end and year-end closing activities by providing accurate accounts payable data.
**Role Requirements Qualifications and Education Essential**:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Professional certification in accounting (e.g., AAT, ACCA Level 1) is an advantage.
**Preferable**:
- Further certification in accounts payable management or finance.
**Experience Essential**:
- 3+ years of experience in accounts payable or a related finance role.
- Proficiency in managing high transaction volumes.
**Preferable**:
- Experience in a mid-sized company or industry-specific experience in [sector].
- Exposure to international payments or multi-currency transactions.
**Training Essential**:
- Hands-on training in accounting software, e.g., QuickBooks, SAP, or Oracle.
- Basic training in compliance and financial regulations.
**Preferable**:
- Advanced training in ERP systems and accounts payable best practices.
**Specialized Knowledge and Skills Essential**:
- Strong knowledge of accounts payable processes and controls.
- Familiarity with tax regulations and reporting requirements.
- Proficiency in Microsoft Excel, including pivot tables and formulas.
**Preferable**:
- Advanced analytical skills for identifying cost-saving opportunities.
- Knowledge of process improvement frameworks, such as Lean or Six Sigma.
**Behavioral Competencies**
- Strong attention to detail and accuracy.
- Effective communication and collaboration skills.
- Problem-solving and analytical thinking.
- Time management and ability to prioritize under pressure.
**Technical Competencies**
- Expertise in accounting software (e.g., SAP, QuickBooks, Odoe).
- Knowledge of accounts payable automation tools.
- Understanding of financial reporting and audit preparation.
- Proficiency in managing multi-currency transactions.
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