Associate Director

2 weeks ago

Riyadh, Saudi Arabia Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential of every project.

The project:
This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure.

Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.

The associate director of procurement will be responsible for leading the pre. and post-contract end-to-end procurement tender cycle from pre-qualification process (identifying potential suppliers, scope clarification), RFP preparation, conducting negotiations on high-value projects to contract preparation and preparation for signing. This includes any provisional sums.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel

You’ll be responsible for:

- Recommend procurement strategies to the client and actively support their delivery.
- Managing and maintaining client, internal and external stakeholder relationships.
- Manage contract negotiations including pre and post-awards activities.
- Ensuring that all stakeholders such as administration, operations and finance understand and adhere to contractual obligations reflecting them accurately.
- Monitoring performance of procurement and commercial activities using key metrics and preparing reports for senior management.
- Responsible for all the procurement activity for the project(s) including but not limited to, the preparation and review of expressions of interest and pre-qualifications, production of tender documents and request for proposals, management of the tender process, analysis and evaluation of tender submissions, arranging and chairing contract negotiations, and the facilitation and oversight of the signing of the agreements.
- Working collaboratively with the supply chain management and procurement teams manage and negotiate contracts with suppliers' subcontractors and vendors.
- Provision of contract management and administration activities for the framework of projects including the evaluation of the contractor against their obligations, evaluation of contractor's claims and the provision of mitigation strategies to the client, agreement of KPIs with the contractor, maintenance of appropriate records, and ensuring the contractor has the required bonding and insurance in place.
- Reviewing contracts and making recommendations on procurement. As well as resolving issues with contracts and commercial operations.
- Contributing to the implementation of the programme strategy and the development of the specific project action plan. As well as contributing to the broader procurement leadership team to support improvements in processes and procedures.
- Oversight of the master budget identifying variances and mitigation actions.
- Defining jointly all project plan documents, including the scope and financial plans, schedule and risk management plans.
- Development and distribution of presentations, weekly, and monthly reporting on all aspects of procurement on the project.
- Directing and supervising the cost management team providing support across the project.
- Assists the commercial and project director in devising and executing action plans to rectify potential cost overruns, schedule delays, or accommodate significant changes to the scope of work.
- Review supervision consultants' recommendations for extension of time or recovery plans to include contractor claims.
- Contributing to the implementation of the programme strategy and the development of the specific project action plan.
- Ensure procurement resources are appropriate to meet current and future commitments and to maximise opportunities.

You’ll need to have:

- A relevant degree qualification.
- Chartership or pursuing a similar level of professional qualifications.
- Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience working on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.
- Knowledge of Microsoft Office tools.
- Extensive construction procurement experience.
- Working experience in the MEA region.
- Influential skills - experience in leading or senior roles on major construction projects

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