Accounts Assistant

5 days ago

Riyadh, Saudi Arabia Teneo Full time

Teneo is looking for an Accounting Assistant to join our Riyadh office. The Accounting Assistant is responsible for processing invoices, expenses and credit cards and making BACS with the correct approvals. Maintaining internal controls using PO’s, accurate coding and authorization sign offs. Answering and resolving supplier queries in a timely manner. The Accounting Assistant will be reporting into the Financial Controller for Teneo Strategy and be part of the wider Finance & Ops team.

**About Teneo**:
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations. Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,500 employees located in 40+ offices around the world.

**The role**:
The Accounting Assistant is responsible for processing invoices, expenses and credit cards and making BACS with the correct approvals. Maintaining internal controls using PO’s, accurate coding and authorization sign offs. Answering and resolving supplier queries in a timely manner. The Accounting Assistant will be reporting into the Financial Controller for Teneo Strategy and be part of the wider Finance & Ops team.

**Key Responsibilities**:
**Financial Accounting**
- Ensure all purchase ledger accounts are accurate and updated on system
- Accurate and timely recording of all supplier invoices, expenses and credit card costs
- Ensure all costs are properly authorised by the relevant party prior to payment
- Ensure all credit card statements are authorised and posted on system on a monthly basis
- Ensure all invoices received meet Teneo Strategy requirements and are correctly addressed.
- Ensure accurate and timely payment of all suppliers and expenses
- Ensure accurate recording and posting of all petty cash transactions
- Bank reconciliation (incl. foreign accounts)
- Ensure daily banking of all cheques and obtaining petty cash when instructed
- Match supplier invoice to correct PO number
- Request and reconcile supplier statements on a regular basis
- Run Aged Creditors report - flag any credits and severely overdue invoices. Identify missing invoices
- Ensure timely response to requests for further information from suppliers re expenses or invoicing
- Ensuring filing is kept up-to-date on weekly basis
- Compile information for external auditors as and when required
- Ensure compliance to internal prescribed timetables
- Update of bank cash reporting and intercompany transfers when required
- System training to new employees
- Process accounts payable and accounts receivable transactions in Oracle NetSuite ERP
- Reconcile bank statements and credit card transactions
- Assist in the preparation of financial reports such as balance sheets, income statements, and cash flow statements
- Monitor and manage the company's accounting system to ensure compliance with accounting standards and regulations
- Prepare and file tax returns, including sales tax and payroll tax
- Provide support for the annual audit process
- Perform ad-hoc analysis and reporting as required
- Assist with procure to pay process

**Skills and Experience**:

- Bachelor's degree in Accounting or Qualified accountant (CA/ACCA/CIMA or equivalent).
- At least 1 year of experience in accounting and bookkeeping
- Strong knowledge of accounting principles and procedures
- Experience using Oracle NetSuite ERP or a similar accounting system
- Proficient in Microsoft Office, especially Excel
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal skills
- Ability to prioritize and manage multiple tasks simultaneously
- Attention to detail and accuracy

**Characteristics and Attributes**:
The Accounting Assistant should act with discretion, integrity and professionalism at all times and is a key source of financial support for the wider team.

**T**echnical**
- Ensures all reports, data and written work are correct in detail and without error
- Proactively develops initiatives to improve internal financial systems (where appropriate)
- Makes decisions in a timely manner that reflect a full understanding of the issues involved
- A good level of competency with mainstream software packages that are relevant to role
- Shows initiative and adopts a proactive approach
- Identifies issues and resolves promptly
- Manages and prioritises work

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