Senior Procurement Engineer

5 months ago

Hofuf, Saudi Arabia SAMIF Full time

The Senior Procurement Officer will be responsible to support procurement activities in country, providing the purchasing of goods and commercial services in accordance with donor regulations and WorldFish policies through a competitive solicitation. The Senior Procurement officer must be aware of, and adhered to WorldFish’ Code of Business Ethics and Conduct.

Key Responsibilities:

- Undertake business needs assessment, supply market analysis and commercial risk assessment to inform procurement planning and sourcing decisions.
- Provide technical and management support with the development of tender related documents referring to WorldFish procurement policies and procedures.
- Liaise with the asset manager and core finance team to manage inventory operations and track inbound delivery of procurement.
- Establish/maintain/manage relationships with suppliers including soliciting and negotiating quotes; maintaining continuous communication with suppliers including order confirmation, following‐up on deliveries and communicating delivery, quality and shelf‐life problems with the suppliers as they arise.
- Review field office procurement records to ensure compliance, maintain appropriate purchase documentation and obtain the necessary approvals.
- Ensure due diligence compliance.
- Develop and administer contract management plans, negotiate changes and modifications, supplier performance management and compliance requirements through effective supplier relationships to enhance business outcomes.
- Plan and lead contract negotiations in the establishment and review of supply arrangements to deliver value for money procurement outcomes.
- Provide audit trail for probity audit and procurement processes, decisions, and contractual arrangements.
- Develop and/or assist in developing procurement policies, procedures, and guidance documents.
- Have experience with Saudi Aramco stander.
- Good experience in negotiation in payment terms.

**Specific Capability**
- Procurement Analysis
- Effectively engage stakeholders and develop procurement strategies based on sound knowledge of business needs and supply markets.
- Identify a number of different supply markets from which a category can be sourced and assess the optimal approach.
- Develop robust, detailed spend models using data from a variety of sources, providing insight into supply markets and internal demand analysis.
- Undertake supplier/customer performance check and effectively translate the outcomes into procurement sourcing strategies.
- Research and provide competitive procurement options to deal with limited supply of products and services.
- Strategic Sourcing
- Manage categories or large areas of expenditure.
- Engage supply markets and internal stakeholders positively to achieve effective communication and conditioning.
- Analyse all internal and external procurement information to effectively develop supply base strategies for major procurement projects.
- Prepare procurement documentation which is professional, well-structured and concise, uses appropriate language and contains relevant information for high value/high risk projects.
- Demonstrate expert knowledge of the supplier evaluation and selection process and manage the process for high value/high risk projects.
- Develop evaluation plans that allow for a multi-stage evaluation and assessment of several potentially competing criteria and complex value for money calculations.
- Conduct straight forward debriefs and develop detailed contract management plans that include defined KPIs, a predetermined approach to feedback, and an action plan to address non-performance issues.
- Procurement Risk Management
- Develop risk mitigation strategies for complex procurement arrangements.
- Proactively keep abreast of risk management processes and effectively use systems and practices to input to project risk logs and opportunity assessment activities within own team.
- Develop risk mitigation strategies for complex and large procurement projects, ensure appropriate ownership of risk between the organization and the supplier (i.e. allocation of risk where it is best managed).
- Champion compliance as a key procurement risk mitigation strategy.
- Requirements
- Minimum eight (10) years of relevant experience, at the national and international levels, in procurement, administration and/or other directly-related technical fields is required.
- Specialized training, certification and experience related to International Business and/or procurement (i.e Procurement Planning and Execution).
- Knowledge on local procurement policy, logistics and supply chain management.
- Must have good coordination, negotiation, persuasion, critical thinking and time management skill.
- Good interpersonal and communication (both written and verbal) skills.
- Relevant knowledge of procurement regulations and policies and procedures for major donor.
- Analytical skills and ability to undertake complex analysis and price compari

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