Unit Manager, Project Management

2 weeks ago

Jeddah, Saudi Arabia Islamic Development Bank Full time

Role Purpose

Responsible for the successful planning, implementation, and monitoring of projects within and financed by ICD in alignment of best market standards, development objectives and strategic direction.

Key Functional Accountabilities and Activities
**Project Planning and Development**:

- Act as a first & central source of contact on ICD's critical strategic projects and initiatives.
- Provide guidance to ICD functions to translate their strategic initiatives from the Operational Plan into concrete strategic projects.
- Prioritize Projects based on their alignment strength with ICD's key strategic objectives and targets with the aim of delivering a positive outlook.
- Work with project sponsors to break down their project into actionable milestones (i.e., by identifying clear and actionable sub-targets).
- Coordination with project owners on identification, categorization, and mitigation measures of risks associated with managed projects.
- Determine and develop project plans and change initiatives in alignment with the ICD's strategic priorities and objectives.
- Ensure that project objectives are clearly defined, and project plans are feasible and realistic.
- Define and develop a project management framework and clear ownership.
- Provide leadership, guidance, and support to project managers and teams to help them overcome challenges and achieve project objectives.
- Facilitate communication and collaboration among stakeholders to ensure alignment and support for project objectives.

**Project Implementation Oversight**:

- Develop and enforce project management governance documents including procedures and systems for project initiation, planning, execution, and closure.
- Define clear roles and responsibilities within project teams and governance structures.
- Monitor and supervise the implementation of projects to ensure adherence to project plans, timelines, and budgets.
- Coordinate with project teams and stakeholders to address any challenges or issues that may arise during project implementation.
- Conduct regular project reviews and evaluations to assess progress and identify areas for improvement.
- Provide oversight and guidance to project managers and teams throughout the project lifecycle to ensure successful delivery.
- Identify potential risks and challenges associated with project implementation and develop risk mitigation strategies.

**Financial Management**:

- Oversee project budgets and financial resources to ensure effective utilization and compliance with ICD's policies and procedures.
- Monitor financial performance against budgetary allocations and take corrective actions as necessary.

**Stakeholder Engagement and Relationship Management**:

- Provide guidance and support to concerned functions/departments on planning and execution of projects within the stipulated timelines.
- Support the project sponsors to identify and describe critical risks, assumptions and interdependencies that are linked to project objectives.
- Implement regular project review meetings to define responsibilities, assess progress, compliance, identify challenges, and optimize project performance.
- Build and maintain effective relationships with key stakeholders, including project partners, sponsors, and internal communities.
- Facilitate communication and collaboration among stakeholders to ensure alignment and support for project objectives.

**Capacity Building and Knowledge Sharing**:

- Identify opportunities for process improvements and drive initiatives to enhance the effectiveness and efficiency of project management practices.
- Provide guidance and support to project teams and staff members on project management best practices, methodologies, and tools.
- Promote knowledge sharing and learning within the organization by documenting project experiences, lessons learned, and best practices.

**Reporting and Documentation**:

- Prepare and submit regular progress reports, project updates, and other documentation to the ICD Management.
- Ensure accuracy and completeness of project documentation, including deliverables, timelines, and technical reports.

**Quality Assurance**:

- Ensure the quality of project deliverables and outputs by implementing robust quality assurance processes and standards.
- Conduct periodic quality reviews and assessments to verify compliance with project requirements and specifications.

Qualifications/ Professional Experience
- At least 8 years of experience in Project Management related roles out of which 3 years must be in a Supervisory/Managerial role. Experience in a reputable financial institution and/or in a Multilateral Development Bank is advantage.
- Bachelor's degree in Business Administration, Project Management, Finance, Economics or Mathematics, or similar discipline
- Master's degree in Business Administration, Project Management, Finance or similar discipline or a relevant Professional Certificate in Project Management such as PMP or any other re

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