Administrative Assistant

2 months ago


Hofuf, Saudi Arabia ITT, Inc. Full time

Position Summary:
Manage the administration function at ITT Saudi facility and support multiple departments with daily routine tasks. The administration officer will be responsible to simplify admin processes, liaison with the external vendors, company government relation and IT to drive efficient handling of several administration tasks which will allow each department to focus on their own areas of specialty hence increasing the operation efficiency.

Essential Responsibilities:
**Human Resources Function**:

- Support with onboarding / offboarding process: medical insurance, office preparation, ordering / returning assets
- Administer the attendance system and support with reporting for regular and contractor staff
- Control the archiving and filing processes
- Maintain and update training-related records

**Administration Function**:

- Make arrangements for flights, cars, taxis, couriers, hotels, and catering as requested;
- Manage maintenance services for office equipment (i.e. printers, projectors, IT equipment, coffee machines, etc.), as appropriate;
- Support in purchasing and maintenance of supplier relationships (i.e. hotels, grocery service, ordering office supplies required for copying and binding, etc.)
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Control the janitorial service contractors and make sure they work to standard, Including sanitary supplies and equipment.

**Technical Assistant Support (IT)**:

- Act as focal point of IT-related task that require physical intervention, such as repair and maintenance of Laptops / PCs under supervision of TAC staff
- Manage the storehouse of IT equipment and accessories

Position Requirements:
**Education**:2 yr. Diploma in related fields
**, **Bachelor’s degree preferred.

**Experience**: 0 - 2 years of experience

**Skills/Knowledges**:

- Proficient in Computer skills including Microsoft Office Suite
- Highly organized with ability to manage multiple priorities.
- A self-starter who is very detail oriented and a quick learner.
- Possesses strong communication skills - both written and verbal with employees at all levels.
- Mindful when handling confidential information



  • Hofuf, Saudi Arabia NOV Inc. Full time

    CLOSING DATE: 19 Apr 2023 To train more potential employees who can assist the load with my team, and handle a variety of administrative support tasks, including answering phones, and welcoming visitors. **RESPONSIBILITIES**: - Greet clients and visitors and give them the directions. - Make sure that all the visitors log in and out of the visitor's...


  • Hofuf, Saudi Arabia Flowserve Corporation Full time

    Company Overview: If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your...


  • Hofuf, Saudi Arabia Ali Al Zayer & Partner Company Full time

    **Skills** - Planning and Analysis Skills - Communication Skills (In English) - Time management Teamwork - Reporting and forecasting - MS Office and Computer skills - Flexibility **Qualification & Experience** - 3-5 Years of experience in Administration / Secretarial position **Language**: - English (preferred)


  • Hofuf, Saudi Arabia BRF Full time

    Have you ever imagined to be part of one of the biggest food companies in the world? Nourish life is our commitment. This is not limited to food production - it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 90,000 employees worldwide. A large...


  • Hofuf, Saudi Arabia DHL Full time

    Personnel Administrator Advertisement - KSA-Al-Khobar: Saudi Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have announced the signing of a shareholders' agreement to establish a New Company for Procurement and Logistics Hub in Saudi Arabia to enhance supply chain...

  • System Administrator

    1 month ago


    Hofuf, Saudi Arabia ShellSquare Softwares Full time

    As a network administrator at ShellSquare LLC, you’ll be responsible for maintaining the many networks and systems that keep our organization running. From maintaining ironclad security to leading updates and training users, you’ll be more than just IT support—you’ll be the common thread that connects the dots between all organizational operations....

  • HR Administrator

    1 week ago


    Hofuf, Saudi Arabia Giesecke+Devrient Currency Technology Saudi Arabia Full time

    **When it comes to digital, physical or electronic payments, the whole world trusts Giesecke+Devrient. Now you too can discover your passion for the world of payment systems. Giesecke+Devrient is a globally active high-tech company headquartered in Munich, Germany. As a trusted partner of central banks and the entire currency industry, we increase security...


  • Hofuf, Saudi Arabia Eram Talent Full time

    Eram Talent is seeking a Contracts Assistant to join our team in the Oil & Energy industry. As part of our commitment to providing outstanding recruitment solutions to our clients, the Contracts Assistant will be responsible for supporting the contracts team in managing contracts for different industries, including oil and gas, petroleum, infrastructure,...


  • Hofuf, Saudi Arabia DHL Full time

    Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have announced the signing of a shareholders' agreement for a to establish a New Company for Procurement and Logistics Hub in Saudi Arabia, to enhance supply chain efficiency and sustainability. It would be the region's...

  • Project Administrator

    1 month ago


    Hofuf, Saudi Arabia Flowserve Corporation Full time

    Company Overview: If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your...

  • Project Assistant

    1 month ago


    Hofuf, Saudi Arabia Giza Systems EG Full time

    Inventory Management: Assist in maintaining an accurate inventory of laptops, accessories, and related equipment. - Logistics and Deployment: coordinate logistics for laptop deployment, including transportation, storage, and distribution to end users. - Communication: Assist in communicating project updates, timelines. - Provide training materials to the...


  • Hofuf, Saudi Arabia FK & Partner Co. Full time

    التعامل مع الطلبات والاستفسارات الإدارية من كبار المديرين تنظيم وجدولة المواعيد مع البرامج الإدارية التخطيط للاجتماعات وأخذ محاضرها التفصيلية - الرد على المكالمات الهاتفية وتوجيهها تنظيم وجدولة...


  • Hofuf, Saudi Arabia Hamad M. Al Rugaib & Sons Trading Co. Full time

    **Jop duties**: 1- Organize and keep a clear record of all contracts related to the operation. 2- communicate effectively with existing clients. 3- Coordinate with management to ensure a smooth office work process.

  • Payroll Assistant

    1 month ago


    Hofuf, Saudi Arabia Hamad M. Al Rugaib & Sons Trading Co. Full time

    **Job Overview**: We are looking for an experienced Payroll Assistant to join our Company. You should be able to coordinate with the Payroll Accountant in managing and processing employee salaries. You should also be able to collect employee timesheets and analyze the same for accuracy. As a Payroll Assistant, you should be able to update and maintain...


  • Hofuf, Saudi Arabia Pipecare Group Full time

    **PipeCare Group** of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years.** **PipeCare Group is looking for an experienced **Executive Personal Assistant **who will provide a full range of secretarial and administrative support activities for the Chairman, inclusive of highly confidential and...

  • Assistant Professor

    5 days ago


    Hofuf, Saudi Arabia Professional Language Solutions Full time

    **(**23000001**)** Al-Khobar, Saudi Arabia Our client is a renowned private university in the kingdom of Saudi Arabia. We are now looking for a qualified and experienced Assistant Professor - Entrepreneurship to work on an initial 12-month contract, with possibility of extension/renewal. **Required Qualifications, Experience & Skills**: - Minimum of 2...


  • Hofuf, Saudi Arabia CG Resourcing Full time

    The Role Required to join an established Operations & Maintenance contractor. Based in the head office located in the Eastern Province of Saudi Arabia you will join the Commercial team working as a contract administrator on multiple projects. These sites may be in remote locations so will require travel to them. Applicants must have experience of working on...

  • Assistant Professor

    5 days ago


    Hofuf, Saudi Arabia Professional Language Solutions Full time

    **(job reference number: 2200000J**)** Al-Khobar, Saudi Arabia Our client is a renowned private university in the kingdom of Saudi Arabia. We are now looking for a qualified and experienced Assistant Professor - Information Technology to work on an initial 12-month contract, with possibility of extension/renewal. **Required Qualifications, Experience &...

  • Accounts Assistant

    1 month ago


    Hofuf, Saudi Arabia Steel Force Building Materials Trading Full time

    **Job description** **Responsibilities**: - Maintain accurate financial records and ensure compliance with financial regulations - Prepare and analyse budgets - Reconcile bank statements and manage accounts payable and receivable - Prepare financial reports, including income statements and balance sheets - Manage and reconcile account balances and...


  • Hofuf, Saudi Arabia CGG Full time

    Company Description Our Subsurface Imaging specialists are constantly pushing the boundaries to discover new innovations. Our global network of centers provides region-specific expertise, outstanding service and remarkable technology in every image. **Job Description**: **Reporting and providing insights**: - Collect and give regular updates on all work...