Project Manager

2 weeks ago


الرياض, Saudi Arabia BROS Mastermind Events KSA Full time

**Position**: Project Manager

**Overall Mission**: To oversee the planning, executing, monitoring, and closing out of exhibition stand projects. They are the go-to person for a client during the design, construction and final build of an exhibition stand.

**Educational**:Bachelor’s in Architecture or Interior design

**Salary ** : 15,000 - 17,000 Saudi riyals as per the Saudi experience

**Qualification**:Previous work experience required as an Project manager

or relevant certificate.

**Report To**: Operation Director

**Key Responsibilities**:
Project managers have the following duties:
1. Oversee the whole exhibition stand project from start to finish, co-ordinating all the staff involved in it.

2. Coordinate all aspects of your stand design from initial plans to graphic design, stand manufacture, printing and testing.

3. Co-ordinate the contractors building the stand to ensure it is all done properly.

4. Complete a risk assessment required by the show organizer for the stand construction and use.

5. Filling in other forms required by the organizers.

6. Organising logistics of the stand to get it from where it was manufactured to the exhibition venue.

7. Submit the stand plans to the organiser for approval.

8. Create electrical, internet, and rigging plans as required for the stand so that you know what is needed where.

9. Put you in contact with suppliers of AV equipment and furniture.

10. Ensure the whole show runs smoothly and be there to fix any problems with the stand.

11. They are basically there to support you at every stage of the process, from design to build to ensure your trade show runs smoothly.

**REQUIRED SKILLS & EXPERIENCE**:
Project managers balance logistics, financial management, and detailed event-planning tasks. Most event project managers have at least a bachelor’s degree and the following skills:
1. Advanced computer skills with high proficiency in Microsoft Office and ERP

2. Excellent Verbal communication skills

3. Commercial awareness in all stages of the project. Numerical skills

4. Ability to work under pressure with high agility and flexibility.

5. Excellent problem-solving skills.

6. Excellent analytical skills.

7. Organizational skills.

8. Interpersonal skills.

9. High integrity.

10. Team spirit: positive, supportive, calm under pressure.

11. **Event planning** - a background in event planning is key in this role, as most events have many elements that need to work together in order to create a positive experience for guests

12. **Project management** - experience with project management principles and best practices is very helpful in this role to ensure that event elements are organized, and event teams stay on schedule

13. **Vendor relationship management** - event project managers work with many vendors leading up to events, so skills with relationship management and negotiation are vital

14. **Logistics skills** - this role requires significant logistics planning and management, so the ability to make decisions about several logístical elements of an event is essential for event project managers

15. **Budget management** - event project managers also oversee financial elements of event planning and execution, so budget and financial management skills are vital

16. **Communication skills** - effective written and verbal communication is also essential in this role, since event project managers need to work with internal teams, clients, and external vendors

**TOOLS OF THE TRADE**:
He/she should be able to use standard office equipment as well as the following:
1. Project management software (ERP SYSTEM)

**DUTIES AND DAILY TASKS**:
While the event project manager’s responsibilities can change based on their organization and from event to event, most of the postings that we analysed shared several essential duties:
**1. Develop Event Concept and Plan**

Early in the event planning process, the event project manager's primary duty is to develop an event concept and overall plan. Working closely with an internal or external client, the event project manager gathers information related to the event, including the number of guests, the purpose of the event, and preferences for venues, food, and décor. Based on this information, the event project manager develops proposals and concepts to present to the client.

**2. Select Event Elements and Vendors**

Event project managers work with their teams to select elements of the event, beginning with the venue itself. They also select caterers, providing information about attendance and expectations to support vendor bids and financial planning. Additionally, the event project manager may make decisions regarding transportation to and from the event, and develop estimates of rooms, food and beverages, and transportation for the event as a whole.

**3. Negotiate Contracts**

Additionally, event project managers work directly with vendors and clients to negotiate contracts for various services and


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