Secretary of The Council and Committees

5 months ago

Hofuf, Saudi Arabia Fircroft Arabia Full time

The Board Secretary is responsible for ensuring the efficient conduct and organization of the Board of Directors' work and meetings. This includes meticulous documentation of activities and decisions, maintenance of official records, and facilitating effective communication among all relevant stakeholders, such as the Board of Directors, its committees, executive management, and other involved parties.
- **Responsibilities**_

**Organizing and Managing Meetings**:

- Coordinate with the Chairman to arrange and organize Board of Directors meetings.
- Determine meeting venues, prepare agendas, inform members of invitations and schedules, and provide necessary documents.

**Documentation of Meetings**:

- Record and document meeting minutes, decisions, and discussions systematically.
- Formally review decisions, financial obligations, and company laws.

**Legal Compliance**:

- Verify that all Board actions and decisions comply with applicable laws, internal regulations, and relevant authorities' regulations.

**Keeping Records and Documents**:

- Prepare organized and secure records documenting all Board of Directors and committee-related documents.
- Maintain records of financial and contractual transactions and other documents relevant to the Council’s work.

**Internal and External Communication**:

- Act as a communication link between the Board of Directors, committees, executive management, shareholders, and external entities.

**Support for the Council**:

- Provide advice and support to Board members on legal or procedural matters related to the company’s activities, internal laws, regulations, and systems.

**Access to Information**:

- Provide access to necessary records and information for Council members and concerned parties following organizational procedures.

**Confidentiality and Honesty**:

- Adhere to the highest standards of confidentiality and honesty in handling sensitive information and documents.
- **Performance Measurement Indicators**_

**Quality of Documents and Records**:

- Evaluate the accuracy and completeness of documents and records prepared and managed by the Board Secretary.

**Scheduling and Managing Meetings**:

- Measure the competence of the Board Secretary in organizing timely meetings with clear agendas.

**Reporting and Documentation Skills**:

- Evaluate the ability to write official reports and documents clearly and systematically.

**Legal Compliance**:

- Assess the extent to which Board procedures and decisions align with laws and internal regulations (if the Board Secretary provides legal advice).

**Confidentiality and Preservation of Information**:

- Ensure the confidentiality of important information and documents without disclosure to any party.

**Organizing and Managing Files**:

- Evaluate the organization, classification, arrangement, and storage quality of files and documents.

**Quick Response to Inquiries**:

- Measure the efficiency of the Board Secretary in addressing Board Members' inquiries and providing timely answers

**REQUIREMENTS**

**Knowledge**

Minimum Qualification
- University degree in a specialized field such as law, business administration, or related disciplines.

Language Skills
- Proficiency in Arabic
- Proficiency in English

**Skills**:

- Strong administrative skills, including planning, organizing, executing, and managing multiple tasks.
- Excellent communication skills, with the ability to effectively interact with Board members and external parties.

**Experience**

Years of Experience
- A minimum of 3-4 years of experience in secretarial roles and organizing administrative affairs.

Professional Knowledge
- Thorough knowledge of laws and regulations pertaining to companies.
- Ability to work in accordance with companies' rules and regulations.
- Familiarity with the company's fields of work and activities, particularly in real estate and investments.

**Salary**: From ﷼9,000.00 per month

Application Question(s):

- Please mention your salary expectation
- Please mention your Nationality

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretary of the Council and committees or similar role: 3 years (required)

**Language**:

- Arabic (required)

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