Reception Team Member
17 hours ago
Rise Group is dedicated to providing top-notch marketing and commercial services to our clients. We strive to deliver tailored solutions that drive long-term impact and sustainable value.
The successful candidate will be responsible for managing the day-to-day operations of our office, including reception duties, supply chain management, and administrative tasks.
The key requirements for this role include:
- Experience in office administration and coordination.
- Ability to multitask and manage multiple business lines effectively.
- Strong communication and interpersonal skills.
- Attention to detail and ability to complete tasks promptly.
- Self-motivation, proactivity, and adaptability in a fast-paced environment.
Responsibilities:
Operations:
- Manage reception duties, including answering calls and welcoming guests, suppliers, and couriers.
- Maintain office supplies and pantry inventory.
- Serve as the point of contact for facility management and cleaning teams.
- Ensure the office and meeting rooms are clean and presentable.
- Coordinate team travel schedules, appointments, and bookings.
- Maintain and update filing systems.
- Provide refreshments during client meetings.
- Run errands as needed.
- Assist with flight and hotel bookings, conference room arrangements for company events or training.
- Arrange building access permits for contractors.
- Liaise with suppliers and maintenance teams for office or apartment needs.
- Plan and execute internal company events (e.g., birthdays, breakfasts, socials).
- Collaborate with team members, share responsibilities, provide support, maintain communication, and update senior management on progress.
Financial Management:
- Maintain the Petty Cash Report and submit monthly updates.
- Review and approve staff expenses according to company policy.
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