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Document Control Specialist

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia beBee Careers Full time
Job Description

We are seeking an experienced professional to implement and maintain a structured document control system, ensuring efficient storage, retrieval, and distribution of company documents.

This role involves reviewing and classifying documents, including contracts, reports, technical specifications, and other business-critical documents. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.

The responsibilities of this position include:
  • Document Control System Management: Implement and maintain a structured document control system.
  • Document Review and Classification: Review and classify documents according to company policies and regulatory standards.
  • Compliance and Quality Management: Ensure compliance with document control policies, regulatory standards, and quality management procedures.
  • Record Keeping and Version Control: Maintain accurate records of all documents and ensure proper version control for tracking changes and updates.
  • Access Control and Distribution: Coordinate the issuance of controlled documents to employees, ensuring that only authorized personnel have access to sensitive or critical documents.
  • Document Filing and Retrieval: Oversee document filing, archiving, and retrieval processes, both physical and electronic, ensuring efficiency and accuracy.
  • Communication and Collaboration: Ensure timely distribution and receipt of documents and maintain communication with project teams and departments.
  • Standardization and Training: Develop and maintain document templates, standard operating procedures (SOPs), and checklists to standardize documentation practices across departments.
  • Document Labeling and Identification: Ensure that all documents are labeled, numbered, and identified according to company naming conventions.
  • Employee Support and Training: Provide training to employees on proper document control procedures and offer support for document management-related queries.
  • Audit and Compliance Reporting: Monitor and audit document control activities to ensure the integrity and confidentiality of all documents, prepare and present reports on document control activities.