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IT Scheduling Coordinator

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Dar Al-Hekma Full time

Job Summary

We are seeking a highly skilled Scheduling Specialist to join our Student Affairs team at Dar Al-Hekma. The successful candidate will be responsible for scheduling all classes, assigning rooms, and coordinating course dates with colleges and faculty.

Key Responsibilities:

  • Determine schedules and coordinate with colleges and individual faculty requests based on student enrolments & subject expertise.
  • Train college and department personnel on the class scheduling application system.
  • Schedule all courses and lectures for assigned campus location and, when necessary, for other campuses.
  • Create course schedules for all degree programs in SIS.
  • Coordinate and revise schedules in consultation with university colleges and departments.
  • Communicate effectively with faculty and college administrators in English.
  • Reserve event rooms for optimal planning considering course schedules, room size and availability, student numbers, and lecturer needs, in compliance with safety requirements.
  • Enter and manage data in the student information system Banner and archive relevant information.
  • Set up/model new study programs and adapt existing ones in the University SIS.
  • Create and maintain the final exam schedule for all classes.
  • Collaborate with team in using data to provide solutions and recommendations to college schedulers to optimize classroom utilization.
  • Collaborate with the registration team and technology support teams in oversight of registration cycles, dates and deadlines, priority registration, and all system processes related to registration; ensure that registration systems function correctly.
  • Establish teaching assignments for adjunct lecturers and ensure onboarding.