Design Operations Coordinator

6 days ago


Riyad Al Khabra, Saudi Arabia Gensler Full time

Gensler is a global design firm dedicated to creating innovative and sustainable spaces. As a Studio Coordinator, you will play a vital role in supporting the day-to-day operations of our Riyadh office.

Job Description

Overview:

Gensler is a people-first organization that values diversity, equity, and inclusion. We are committed to creating a just and equitable future for our communities and colleagues through our Five Strategies.

Your Role:

  • Provide administrative support to a team of industry-leading designers and architects.
  • Support day-to-day operations, including calendar maintenance, email screening, travel arrangements, filing, and expense reports.
  • Coordinate detailed travel reservations and oversee changes or problems.
  • Manage government liaison administration and coordinate internal and external meetings.
  • Submit vendor invoices and reconcile credit card statements monthly.
  • Promote office culture by planning studio retreats, outings, and celebrations.
  • Maintain conference rooms, pantry, sample library, and front desk area.
  • Manage daily communications with internal and external parties.
Required Skills and Qualifications
  • Minimum 5 years' experience in office administration or as an Executive Administrative Assistant.
  • Bachelor's degree or equivalent.
  • Management experience in a fast-paced corporate environment.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Must be self-motivated and capable of working under tight deadlines.
Benefits

Gensler offers a comprehensive benefits package, including medical, dental, vision, disability, and wellness programs. We also offer profit sharing and twice annual bonus opportunities.


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