Warehouse Operations Coordinator

5 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Zahrawi Group Full time

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in various markets.

Job Overview

The Warehouse Operations Coordinator is responsible for the timely, accurate, and efficient preparation and management of warehouse documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard-copy documents produced by technical teams.

Main Responsibilities
  • Maintain a log/register sheet for daily fleet activities.
  • Ensure that returned documents are complete and have all paperwork attached.
  • Check returned documents for non-delivered items and hand them over to the concerned Warehouse Coordinator.
Document Archiving and Processing
  • Archiving all documents in the warehouse.
  • Uploading PODs to our system.
Delivery Notes and Invoices
  • Register all outbound delivery notes and invoices.
  • Create document progress reports on a regular basis to be sent to the Warehouse Manager.
  • Create a weekly report with pending invoices and delivery notes, sent to the concerned Delivery representative and Driver.
  • Conduct regular reviews of all documents and ensure they are stored in a safe place.
  • Upload invoices with correct delivery notes to the system.
  • Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).
Administration
  • File delivery documents in assigned folders as hard copies and in shared folders, ensuring tracking serial numbers are valid.
  • File received shipment documents with related quality certificates and MOH permits.
  • Ensure all documents needed for daily operations are available.
  • Ensure all audit-related documents are available to be sent to the concerned team.


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