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Event Logistics Coordinator

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia beBee Careers Full time
Job Requirements

To be successful in this role, you will need:

Qualifications:

  • Bachelor's degree in a related field.
  • 3+ Years of experience in logistics and transportation coordination.
  • Experience in the Event Management industry is a Must.
  • Ability to develop and maintain an efficient logistics schedule for several events simultaneously.
  • Arabic Speaker is preferred with English Fluency.

Responsibilities:

  • Oversee the logistical aspects of event planning and execution.
  • Ensure seamless coordination of equipment, materials, and staff.
  • Manage vendor relations, supervise the ticketing process, and ensure successful event setup and breakdown.
  • Develop and maintain event schedules, timelines, and logistical plans.
  • Oversee the transportation and shipping of event materials.
  • Ensure all items are securely packed, tracked, and shipped in compliance with the event schedule and legal requirements.
  • Manage transportation arrangements for attendees, VIPs, and staff.
  • Recruit, train, and oversee a logistics team responsible for ticketing, shipping, on-site operations, and transportation.
  • Assign tasks to team members and ensure effective communication and coordination among staff.
  • Monitor staff performance and address issues during event setup, operations, and teardown.
  • Assist in developing the logistics budget for the event.
  • Track expenses related to shipping, ticketing, transportation, and materials.
  • Ensure all logistical operations stay within allocated resources and maintain cost control.
  • Manage inventory for event equipment and supplies.
  • Serve as the main point of contact for shipping, ticketing, and other logistical issues during the event.
  • Address any last-minute logistical adjustments, including transportation, ticketing, or equipment needs.
  • Oversee event dismantling, ensuring proper packing, shipping, and return of materials and equipment.
  • Conduct post-event reviews to assess the performance of shipping, ticketing, and overall logistics operations.
  • Identify areas for improvement and provide feedback to the event management team and vendors.
  • Compile reports on logistics performance, including ticket sales, shipping efficiency, and resource utilization.