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Administrative Operations Coordinator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia beBee Careers Full time

Job Description:

The Operations Specialist is responsible for developing and administering operations plans and processes to maintain effective operations and productivity. This includes analyzing problems and implementing plans for increased efficiency, executing critical processes, and prioritizing and coordinating support materials for meetings and project events.

Main Responsibilities:

  1. Develop and administer Ops Administration plans and processes by:

    • Creating and maintaining records and reports
    • Managing office equipment and supplies
    • Coordinating travel arrangements and appointments

  2. Analyze problems and implement plans for increased efficiency by:

    • Identifying areas for improvement
    • Developing solutions and implementing action plans

  3. Execute critical processes by:

    • Operating input devices to enter data into digital files
    • Preparing routine reports

  4. Prioritize and coordinate support materials for meetings and project events by:

    • Preparing agendas and minutes
    • Coordinating logistics and arrangements

  5. Prepare and implement effective operational plans by:

    • Implementing well-organized work procedures and workflow
    • Solving problems and implementing action plans

  6. Cosolidate process payments and maintain documents by:

    • Verifying and reconciling financial transactions
    • Maintaining accurate and up-to-date records

  7. Prioritize and coordinate Ops Administration activities by:

    • Managing multiple tasks and priorities
    • Coordinating with colleagues and stakeholders

Requirements:

  • Bachelor's Degree or equivalent experience/qualification
  • More than 4 years within the same field
  • Excellent communicator in English, both written and verbal