Operations Management Associate
3 days ago
At Leoburnettmea, we offer a unique opportunity to work with a dynamic team of professionals who share a passion for creativity and innovation. As an Executive Operations Coordinator, you will have the chance to develop your skills and expertise in administration, travel coordination, and communication.
Responsibilities:- Administrative Support:
- Provide administrative assistance to various departments, including data entry, document preparation, and filing.
- Coordinate meetings, conferences, and appointments as required.
- Assist in managing office supplies and inventory.
- Collaborate with the Talent Team to assist in seating arrangements for employees.
- Coordinate with messengers/Runners to deliver clients, Vendors and governmental stuff (Invoices/Documents) as required.
- Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
- Coordinate with finance team to manage all invoices and expenses POs.
- Coordinate office related stuff with office Boys as required.
- Issuing all Expenses POs and register invoices.
- Drafting Manual Invoices.
- Creating new Expenses Vendor and clients in the New System.
- Tracking & reporting office attendance & rotation plans.
- Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
- Prepare travel itineraries and ensure all travel-related documents are in order.
- Monitor and reconcile travel expenses and ensure compliance with company policies.
- Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
- Handle and distribute incoming and outgoing mail and packages.
- Assist in managing calendars for management.
- Schedule appointments and meetings, ensuring efficient use of their time.
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