Administrative Coordinator
1 week ago
We are seeking an exceptionally talented individual to support our team in various administrative, clerical, data collection, and report writing tasks. This role will involve a variety of responsibilities for the Operations & Commercial Director, Program Directors, and their teams.
Key Responsibilities:
- Gather statistics and general data, reviewing, analyzing, and combining it into reports for internal and external use. Develop new reports or revise existing ones, which may be in spreadsheet, graphical format, or narrative style word processing.
- Verify data gathered, such as matching supplier invoices against file copies, and distribute after supervisor's approval.
- Maintain a directory of team members, update phone and location numbers, track paid time off hours taken and projected to be taken, and keep resumes current if relevant.
- Originates correspondence and reports not requiring personal attention from the supervisor, files materials, and answers telephones. Receives, sorts, and distributes mail.
- C Coordinate physical space requirements for the assigned group, prepares work orders for telephone changes, desk, and equipment moves, and updates the master list.
- Maintain records of equipment, log in and determine dates and types of servicing required, and serve as contact with outside service agencies.
- Work closely with the supervisor to prepare personnel actions, track timeliness of performance evaluations, and address other personnel concerns.
- Produce occupancy reports by project or gather information for staffing reports for the group or multiple projects.
- Complete additional duties as assigned.
- AA Degree or equivalent
- 9 years of relevant experience including general office experience
- Good Business English and general office practice skills
- Computer literacy skills with standard work processing, spreadsheet, and database software
- Strong typing skills
We are an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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