Strategic Event Coordinator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Foreground LLC Full time

Are you a seasoned professional with a passion for delivering exceptional events? Do you have experience in overseeing logistics, scheduling, and on-site coordination?

We are seeking an experienced Strategic Event Coordinator to join our team at Foreground LLC in Riyadh.

About the Role:

The successful candidate will be responsible for overseeing all onsite operations for events to ensure smooth execution from setup to teardown. This includes managing logistics, supervising installation processes, conducting technical equipment testing, ensuring security measures, coordinating cleaning schedules, and overseeing hospitality services.

Main Responsibilities:

  • Logistics Management: Oversee transportation and delivery schedules for event materials and equipment.
  • Event Coordination: Manage installation processes to ensure alignment with event specifications and timelines.
  • Technical Support: Conduct testing of technical equipment and systems to ensure functionality and troubleshoot any issues prior to the event.
  • Security and Cleaning: Ensure effective implementation of security measures to protect attendees, staff, and assets during the event. Coordinate cleaning schedules and staff to maintain a clean and organized environment throughout the event.
  • Hospitality Services: Oversee hospitality services to ensure that all guest needs are met and that service quality is maintained.
  • Catering Services: Manage catering services, including menu selection, food delivery, and setup to ensure a positive dining experience for attendees.
  • Vendor Coordination: Collaborate with vendors and subcontractors to ensure adherence to contractual obligations and quality standards.
  • Event Monitoring: Monitor event progress in real-time, addressing any operational challenges or changes that arise during the event.
  • Post-Event Analysis: Provide post-event analysis and feedback to improve future operations and enhance overall event execution.

Key Qualifications:

  • 7+ years of experience in event operations, including logistics, scheduling, and on-site coordination.
  • Must be an Arabic Speaker, with fluency in English.
  • Strong project and time management skills to handle multiple events concurrently.
  • Expertise in vendor and stakeholder coordination for seamless event execution.
  • Knowledge of health, safety, and compliance standards for event operations.

Estimated Salary: $80,000 - $120,000 per annum, depending on experience and qualifications.

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