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Document Controller

2 months ago

Jubail, Eastern Province, Saudi Arabia Eram Talent Full time
{"title": "Document Controller", "description": "Job Summary

Eram Talent is seeking a skilled Document Controller to maintain and organize company documents in compliance with industry standards and regulations.

Key Responsibilities
  • Manage and oversee documents for a portfolio of projects
  • Ensure proper documents are created and signed, with accurate data and stored and backed up
  • Perform document storage duties, including scanning, copying, filing, and safeguarding documents
  • Retrieve documents as directed and efficiently
  • Edit or review documents, including checking signatures and dates, and drafting and editing sentences
  • Implement and maintain a coordinated and consistent filing system, ensuring up-to-date filing in accordance with QSE procedures
  • Utilize ACONEX Document Management System
  • Register all incoming and outgoing correspondences, MoMs, drawings, and technical submittals
  • Maintain a register of all incoming and outgoing letters, stamping, and recording of letters before circulating for distribution to the Project Manager
  • Responsible for receiving, logging, and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow
  • Maintain all files within the Filing Department
  • Coordinate between other Consultants and Contractors for facilitating documents workflow and ensuring documents status is closed
  • Coordinate with Project Managers, Secretaries, and other staff to ensure correctness of records
  • Successful closeout and handover of documentation as required by line manager
  • Regular periodic backup (electronic copy) of project documents
  • Maintain all tracking records and ensure they are marked when a file is taken from the document
Requirements
  • Must be able to communicate confidently in both written and spoken English
  • Demonstrable track record in the delivery of large multi-functional projects
  • In-depth knowledge of document control systems and procedures
  • Act as administrator for document control software such as Aconex
  • Ability to think cross-functionally to assist hospitality team members
  • Positive and agile personality with an ability to work in a dynamic environment
  • Professional proficiency in English (written and verbal)
Qualifications
  • Higher education diploma or equivalent in a related field
  • +5 years professional experience within a similar DC role is requisite
  • Previous work experience in the field of Architecture or Engineering services as a document controller is a plus
  • In-depth knowledge in Aconex
Benefits

Salary is not a constraint; the company is looking for the right candidate.

", "lang_code": "en-US"}