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Administrative Governance Specialist

3 weeks ago

Riyad Al Khabra, Saudi Arabia beBee Careers Full time

We are seeking a highly organized and detail-oriented Senior Specialist to provide essential administrative support for governance activities.

About This Role

The ideal candidate will ensure effective communication and collaboration among stakeholders, and facilitate organizational compliance with regulatory standards.

Responsibilities
  • Meeting Coordination: Coordinate and schedule Board and Committees meetings, including preparing agendas meeting materials, and reviewing Board and Committee packs.
  • Meeting Materials Distribution: Ensure timely distribution of meeting materials to Board and Committees members and concerned stakeholders.
  • Minute Preparation: Prepare record and maintain the Board and Committees minutes of meetings, resolution and directions, reflecting the proper format and required level of details.
  • Point of Contact: Serve as a point of contact for Board and Committee members, Executive Management, and concerned stakeholders on board-related matters.
  • Governance Support: Assist in the development and maintenance of governance policies procedures and compliance requirements.
  • Reporting and Presentations: Prepare reports presentations and other materials for Board and Committee meetings.
  • Record Keeping: Maintain accurate records and documentation related to Board and Committee activities decisions and policies.
  • New Member Orientation: Coordinate orientation programs for new board members and provide ongoing support for professional development.
  • Communication Facilitation: Facilitate communication between the Board Committees and Executive Management team.
  • Secretarial Support: Provide comprehensive and high-quality secretarial support to the Board and Committees as required.
  • Compliance Verification: Ensure Board and Committee activities comply with regulatory requirements internal policies and best practices.
  • Stakeholder Engagement: Work effectively with a range of internal and external stakeholders on several relevant matters.
  • Resolution Implementation: Follow up the implementation of Board and committees resolutions and directions and prepare status reports when required.
Requirements
  • A Bachelor's degree in Business Administration Law or a related field. (Master's degree preferred)
  • Minimum 2-5 years of experience in corporate governance administration or a related field.
  • Strong understanding of corporate governance principles and regulatory requirements.
  • Excellent written and verbal communication skills.
  • Fluent in English both written and spoken.
  • Advanced skills in Microsoft Excel PowerPoint and Word.
  • Strong organizational skills and attention to detail.
  • Ability to work independently in a fast-paced environment while managing multiple priorities.
  • Demonstrated ability to handle confidential information with discretion and professionalism.