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Executive Support Professional to Director

3 weeks ago

Jeddah, Makkah Province, Saudi Arabia Medtronic Full time
About This Opportunity

We are seeking an experienced Executive Support Professional to join our team as a Director's assistant. In this role, you will provide high-level administrative support, leveraging your exceptional organizational and technical skills to drive business success.

Key Responsibilities
  • Administrative Operations
    • Welcome and direct visitors, ensuring seamless communication with the team.
    • Manage agendas, coordinate meetings, and schedule appointments effectively.
    • Organize team-building events, restaurant bookings, travel arrangements, hotel reservations, transfers, security protocols, and visa applications.
  • Meeting and Communication Support
    • Prioritize commitments to maximize time and productivity.
    • Schedule meetings and Zoom/Teams calls efficiently.
    • Take minutes of meetings as required and follow up on actions promptly.
  • Financial and Operational Assistance
    • Set up suppliers, open purchase orders for individual purchases by Directors and the Business Support Coordinator.
    • Prepare and submit expense reports on behalf of Directors.
  • Point of Contact and Liaison
    • Act as a liaison between the team and stakeholders, managing the flow of information and communication within the organization.
    • Liaise with APS-based Business Support Coordinators for administrative processes, including signature procedures.
Requirements and Qualifications
  • Familiarity with Microsoft Office applications (Word, Excel, Access, PowerPoint).
  • Excellent verbal and written communication skills, attention to detail, and ability to prioritize tasks effectively.
  • Positive contribution and proactive approach to new and changing situations.
  • Strong organizational skills & attention to detail.
  • Ability to work as part of a team to achieve business objectives.
  • Confident in dealing with senior management and able to communicate professionally.

We offer a dynamic work environment, opportunities for growth and development, and a competitive compensation package. If you are a motivated and organized individual looking for a challenging role, we encourage you to apply.