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Inventory Control Administrator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Zahrawi Group Full time

As an Inventory Control Administrator, you will play a vital role in ensuring the smooth operation of our warehouse functions. Your primary responsibility will be to manage the inventory and control procedures to ensure accurate and efficient processing of documents.

Main Responsibilities:
  • Develop and implement an inventory control system to track and manage stock levels.
  • Manage the numbering, sorting, filing, storing, and retrieval of both electronic and hard-copy documents produced by technical teams.
  • Verify completeness and accuracy of returned documents, including all required paperwork.
Document Management:
  • Establish and maintain a robust document archiving system within the warehouse.
  • Ensure seamless upload of delivery notes and invoices into our system.
Delivery Notes and Invoices:
  • Track and monitor all outbound delivery notes and invoices.
  • Produce regular document progress reports for the Warehouse Manager.
  • Generate weekly reports highlighting pending invoices and delivery notes for the Delivery Representative and Driver.
  • Conduct thorough reviews of all documents to ensure safe storage and availability.
  • Upload invoices with accurate delivery notes into our system.
  • Coordinate the distribution of other documents to relevant WH Coordinators.
Document Control Processing:
  • Develop and implement effective document control procedures in accordance with Warehouse Manager and Assistant Distribution Manager's requirements.
  • Collaborate with the Direct Manager to identify and implement new document control procedures as needed.
Administration:
  • Organize and file delivery documents in assigned folders, ensuring valid tracking serial numbers.
  • Maintain accurate records of received shipment documents, including quality certificates and MOH permits.
  • Ensure prompt availability of essential documents for daily operations.
  • Prepare and make available all required documents for audits.