Office Manager

Company Description
**Turner & Townsend** is a leading independent professional services company specializing in program management, project management, cost management and consulting across the property, infrastructure, and natural resources sectors. With 118 offices in 46 countries, we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients’ assets.

We are looking for a **Office Manager **with significant experience in day to day office operations and working in a remote location at the client project site office in the Kingdom of Saudi Arabia.

**Job Description**:
**Administrative Support**
- Provide a high quality secretarial and organisational support service.
- Word processing correspondence, memos and reports.
- Prepare presentations.
- Organise and maintain effective filing systems.
- Responsibility for dealing with maintenance of office equipment and ordering stationery.

**Bid Support**
- Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies.
- Production of bid presentation material.
- Ensure all bids are timely submitted and are of consistent quality as per client instructions.
- Follow Director’s instructions on any other bid tasks.
- Filter general queries, phone calls and invitations to the Directors by redirecting or taking forward such contact as appropriate.
- Highlight urgent correspondence and print attachments.
- Prepare correspondence on behalf of the Directors, including the drafting of general replies.

**Diary and Travel Management**
- Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems.
- Conduct weekly diary meetings with the Directors to discuss upcoming engagements, invitations and other requests.
- Coordinating and arranging video and conference calls schedule on behalf of the Directors meetings between him and his direct reports.
- Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes.
- Making travel arrangements and booking accommodation

**Meeting Management**
- Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
- Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications.

**Event Planning**
- Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

**Managing Expenses**
- Collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses.
- Book appropriate travel and hotel accommodation in line with the expense policy.

**HR Support**
- Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc.
- Liaise and coordinate with the PRO.

**Qualifications**:

- Education - Any Graduate
- Additional Qualification would be added advantage
- 3- 8 years of post qualification experience in similar role
- Excellent verbal and written English communication skills
- Experience in MS Office

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

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