Executive Assistant

2 weeks ago


المملكة العربية السعودية, Saudi Arabia Parsons Full time

Parsons is looking for an amazingly talented **Executive Assistant (KSA National) **to join our team With a primary responsibility of supporting the Executive Director, provide support to the team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

**What You'll Be Doing**:

- Maintain and refine internal processes, coordinating internal and external resources to expedite workflow.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the ED’s priorities are met, organizational goals are achieved, and best practices are upheld
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to ED
- Manage, coordinate, and arrange ED travel and travel-related activities, including hotel booking, transportation, meal coordination, staff events etc.
- Perform administrative and office support, including word processing, maintenance of filing system and contact database, etc.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

**What Required Skills You'll Bring**:

- Relevant Bachelor’s Degree
- 5+ years’ experience in administrative role reporting directly to executive management
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done;
- Adaptable and enjoys a challenge
- Ability to keep company confidences
- Availability on evenings and weekends at the Executive Director’s discretion
- Experience overseeing budgets and expenses
- Experience developing internal processes and filing systems
- Superb written and verbal communication skills
- Strong organizational and time-management skills
- Ability to organize and coordinate multiple projects at once
- Fluent in English (fluency or working knowledge in Arabic is a plus)

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.


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