Admin Assistant/secretary
2 days ago
**Role**:Admin Assistant/Executive Secretary (Legal)
**Reporting Line**:Team Leader
**Requirements**:
- 5+ years of secretarial experience with a professional services company
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Experience with legal technology (document management systems, transcription software, dictaphone, etc)
- Superior written and oral communication skills in English
- Ability to work with a team of lawyers and other colleagues.
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines.
- Strong interpersonal skills with an ability to build relationships with senior executives.
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanour.
**Duties & Responsibilities**:
- Provide administrative support to one or more lawyers.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics.
- Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures.
- Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance.
- Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements.
- File, organize, scan, copy and fax legal documents promptly.
- Adhere to the Firm’s policies and procedures.
**Relationships**:
- Lawyers
- Team Leader
- Business Support Teams
- Secretaries
**Diversity, Equity & Inclusion**:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
-
Executive Assistant
7 days ago
المملكة العربية السعودية, Saudi Arabia Oracle Full timeExecutive Assistant - Saudi-22000EWH **Applicants are required to read, write, and speak the following languages***: English, Arabic **Preferred Qualifications** We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager. Executive Assistant’s responsibilities include managing...
-
Admin Assistant
2 days ago
المملكة العربية السعودية, Saudi Arabia Barrick Gold Corporation Full time**Position**:Admin Assist**: - **Location**:Jabal Sayid, Medina Province, Saudi Arabia - **Responsible for**:Administrative Work, Secretariat, Correspondences, Outgoing, and incoming transactions, translation, and Procedures & policies. - **Qualifications**: - **Essential**:Bachelor of Administration - **Experience**: - **Essential**:Require in...
-
Secretary
7 days ago
المملكة العربية السعودية, Saudi Arabia contemporary structure co Full timeA Secretary, or Administrative Assistant, is **responsible for facilitating communications within an office and fielding interactions with the public**. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office experience : 1 YEARS Contract length: 12 months **Job...
-
HR & Admin Assistant
1 week ago
المملكة العربية السعودية, Saudi Arabia Liugong Machinery Middle East FZE Full timeHR & Admin Assistant The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring, and employee counseling. - **Administration required**_ - Prepare and process visa (new/renewal), trade license (new/renewal) and manage company...
-
Executive Secretary
6 days ago
المملكة العربية السعودية, Saudi Arabia Jamjoom Pharma Full timeJamjoom Pharma has in a very short span of time emerged, as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the...
-
Personal Assistant
2 weeks ago
المملكة العربية السعودية, Saudi Arabia PE Global Full time**PE Global is currently recruiting Personal Assistants for a world leading Oil & Gas client in Saudi Arabia.** **ROLE**: - Complex diary/calendar management. - Meeting facilitation including minute taking and composing agendas. - Performing highly confidential administrative duties. - Composition, editing and review of confidential correspondence. -...
-
HR Admin Assistant 223128
13 hours ago
المملكة العربية السعودية, Saudi Arabia Barrick Gold Corporation Full timePosition Advert Position : Human Resources Admin Assistant Location : Jabal Sayid, Medinah Province, Saudi Arabia Start Date: Responsible for: The Human Resources Administrator will play a key role in all aspects that affect the employee during the employment lifecycle, including the employee: on-boarding procedure, probation period, leave procedure, medical...
-
Assistant to Director
4 days ago
المملكة العربية السعودية, Saudi Arabia MECS Africa Full timeOur client in Saudi Arabia is seeking an experienced, professional Personal Assistant/Secretary to provide secretarial and clerical support to a Department Head. **Do you have a keen attention to detail and desire to be a part of a fast-growing and dynamic industry?** The client contributes their success to their people and processes, and your role as an...
-
Personal Assistant
4 days ago
المملكة العربية السعودية, Saudi Arabia MECS Africa Full timeMiddle East, Saudi Arabia - (Market related, Negotiable) Our international client is seeking for an experienced Personal Assistant/ Secretary to join their operations in Saudi Arabia. **Key Responsibilities** Duties may include, but are not limited to, the following: - Complex diary/calendar management. - Meeting facilitation including minute taking and...
-
Human Resources Admin Assistant Ud
4 days ago
المملكة العربية السعودية, Saudi Arabia Barrick Gold Corporation Full time**Position Advert** **Position **:Human Resources Admin Assistant **Location **:Jabal Sayid, Madinah Province, Saudi Arabia **Responsible for**: The Human Resources Administrator will play a key role in all aspects that affect the employee during the employment lifecycle, including the employee: on-boarding procedure, probation period, leave procedure,...