Admin Assistant

The admin assistant will support and perform day-to-day administrative tasks and ensure our administrative activities run smoothly on a daily and long-term basis. The admin assistant should be committed to providing efficient, reliable support to other departments, and external parties; be trustworthy, thorough, and courteous with excellent time management skills.

The position will also support various other departments within different duties and aspects.

**Responsibilities**
- Greet and assist visitors to the office.
- Assisting in daily office needs and managing our company’s general administrative activities.
- Maintaining supplies of stationery and equipment.
- Planning meetings and taking detailed minutes.
- Maintain a company calendar and schedule appointments and presentations with statistical data, as assigned.
- Organize, update and maintain employee records and filing.
- Update and maintain records and internal databases (such as BambooHR, NAV, Habibi).
- Ensuring accurate data entry and undertake employee data cleansing.
- Support in preparing reports related to the employee data, reports and presentations with statistical data, as assigned.
- Arrange for employee office supplies, business cards, mobile phones, etc.
- Coordination with government sectors for the company's official certificates to be valid.
- Assist with handling company’s deliveries and shipments through the carrier.
- Responsibility for all deliveries to customers, following up incoming and outgoing.
- Collection and submission of documents (Tenders / Proposals).
- Collection and submission of bank guarantees.
- Invoices submission and collection follow up.
- Company registration with customers.
- Assist in organizing company's events.
- Supporting customer events (booking, invitations, and coordination onsite).
- Collaborate with internal teams.
- Perform administrative and other tasks as needed.
- Assist with PRO activities as required.
- Coordinating office maintenance.

**Qualifications and Skills**
- Bachelor’s degree in Business Administration or in HR.
- Good Knowledge in MS Office (Excel, Word, PowerPoint, etc).
- Basic knowledge or experience in Junior HR role.
- Good knowledge in Saudi Labor Law, Visa Process and Medical Insurance.
- Excellent communication skills (Both in English and Arabic).
- Excellent organizational skills.

**Benefits**
- Health insurance with one of the leading global providers for medical insurance.
- Career progression and growth through challenging projects and work.
- Employee engagement and wellness campaigns activities throughout the year.
- Excellent learning and development opportunities.
- Annual flight tickets to home country.
- Inclusive and diverse working environment.
- Flexible/Hybrid working environment.
- Open door policy.

**About Us**

Help AG is the cybersecurity arm of e& enterprise (formerly Etisalat Digital) and provides leading enterprise businesses and governments across the Middle East with strategic consultancy combined with tailored information security services and solutions that address their diverse requirements, enabling them to evolve securely with a competitive edge.

Present in the Middle East since 2004, Help AG was strategically acquired by e& (formerly Etisalat Group) in Feb 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.

Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and cybersecurity focused. With best-of-breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defences and safeguarding their business.