Admin Assistant

1 week ago

Riyadh, Saudi Arabia Air Charter Service Full time

**Company Description**
Air Charter Service is the number one aviation broker providing brokering services to our Cargo, Commercial and Private Jet customers. Founded in 1990, ACS have successfully operated for over 30 years and now have presence worldwide with 36 offices and 600+ employees.

We have recently opened our office in **Riyadh**, and we have**an exciting and rare opportunity for an Admin Assistant to join the team and assist with running the daily operation.

**Key Responsibilities**:
**Government & HR Support**:

- Liaise with key government bodies including MHRSD, GOSI, MISA, MOI, Riyadh Chamber of Commerce.
- Manage activities related to work permits, Iqamas, visas (including exit/re-entry), and onboarding processes for expatriates.
- Ensure compliance with Saudi labor laws, Saudization quotas (Nitaqat), and other requirements.
- Handle government platform operations (Qiwa, Absher, Muqeem, Mudad, etc.).
- Coordinate official document attestation through the Riyadh Chamber of Commerce.
- Assist with government-related employee issues such as residency, labor disputes, and registration matters.
- Maintain accurate HR and government records for audits and reporting.
- Draft official correspondence in both Arabic and English.

**Sales Support**:

- Assist the Sales team with administrative tasks including preparing quotations, compiling proposals, and updating client records.
- Coordinate internal meetings, calls, and presentations for Sales activities.
- Help organize logistics for client visits, trade shows, and sales events.
- Track and manage sales documentation and follow up on action items with internal teams.
- Support the preparation of reports and dashboards for the Sales department.

**General Administrative Support**:

- Provide day-to-day support to team members across departments.
- Manage office supplies, vendor coordination, and internal event logistics.
- Coordinate meeting room bookings, set up conference calls, and prepare meeting materials.

**Qualifications** Please note that due to Saudization, only Saudi nationals can be considered for this role.**
- ** Bachelor’s Degree in Business Administration** or a related field.
- ** Fluent in Arabic and English** (spoken, written, and reading).
- Strong organizational, time management, and multitasking skills.
- Positive, proactive attitude and a willingness to take ownership of tasks.
- Strong communication and interpersonal skills, with a professional demeanor.
- Ability to work independently and collaboratively.
- Experience with government portals (Qiwa, Absher, Muqeem, Mudad) is a plus.
- Prior experience in administrative support, HR coordination, or sales operations is preferred.

**Additional Information**
- 22 days’ holiday per year, which increases with length of service
- 10 days Saudi Public holiday in a year
- Free breakfast
- Private health insurance
- A very broad range of employee benefits

Check us out on social media LinkedIn - Facebook - Instagram - TikTok - X - YouTube

**Diversity and Inclusion**:
Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.

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