Srr - Estates Manager (Eo)

Job Description (Roles and Responsibilities)

The British Embassy Riyadh has a vacancy for an Estates Manager, job grade Executive Officer (EO), on a fixed term contract for two (2) years.

The jobholder will manage the Estate of the British Embassy in Riyadh and have oversight of the Estate at the British Consulate in Jeddah. You will directly manage the Estates, Facilities, and Technical Works teams in Riyadh (and countersign for the Estates Team in Jeddah). You will work with both teams to ensure HM Government properties are health and safety compliant, fit for purpose now and in the near future, and meet the needs of both Missions in enabling them to achieve set goals whilst utilising the Estate to its full potential. You will be the commercial contract lead for Estates and have day-to-day oversight of the Estates budget. You will also provide deputising cover for the Deputy Head of Corporate Services for the Saudi Network.

**Duties and responsibilities**:

- Manage residential, office properties, and facilities, both owned and rented, ensuring the Embassy’s property portfolio is maintained to the correct standard, is compliant with Foreign, Commonwealth and Development Office (FCDO) Health and Safety guidelines, fits space limits, and that rented properties are within the set Beacon Rent ceilings.
- Own and manage delivery of the programme of planned preventative maintenance and ensure that regular inspections and statutory testing is done, global asset reports are followed up and actioned, and there is a mechanism in place to report and track health and safety incidents and concerns.
- Project manage refurbishment and other scheduled works or initiatives that improve the Embassy’s Estate, making it a good environment in which to work and live. Co-ordinate suppliers including HM Government and local contractors as necessary.
- Through the Post Housing Committee (PHC), reach decisions on allocation of property to new officers and use of accommodation within the guidelines and constraints of the FCDO Estates Policy. Work closely with the Community Liaison Officer (CLO) to facilitate the arrival/ departure of UK Based Staff (UKBS). Maintain a register of incoming officers and plan ahead, making adjustments to the estate holdings as required in advance.
- Act as Procurement Lead for all Estates-related spend in partnership with the Procurement Hub in Manilla. Ensure FCDO procurement guidelines are followed for all levels of spend. Seek to build the local supplier market and engage in tendering, quotations, evaluation, and contract award activities.
- Act as Contract Manager for all Estates-related contracts, ensuring suppliers carry out tasks according to KPIs and SLA agreed. Lead on building relations with key Estate suppliers to ensure value for money. This includes negotiations with local landlords and estate agents.
- Work closely with a wide variety of colleagues, professional contacts, staff in country, experts, and technical professionals within KSA, Middle East region, and in the UK.
- Serve as Health and Safety Administrator, promoting Post Health and Safety Mission Statements. Ensure all incidents are reported in a timely manner through the H&S portal. Act as secretariat for H&S Committee.
- Work in co-ordination with the Regional Overseas Security Manager (appointed Fire Safety Manager) for all Fire Safety provisions.

The jobholder will also line manage two (2) Corporate Services Assistants based in Riyadh and the Technical Works Group team, and will have day-to-day management of Estates budget (c1m SAR).

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any response to a crisis.

**Key behaviours required**:

- Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
- Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.

**Eligibility**:
Essential qualifications, skills and experience
- Previous relevant experience of property/ estates management.
- Excellent organisational skills with ability to manage, plan, and prioritise tasks and workload and a proactive approach to problem solving.
- Flexible, resilient under pressure, and decisive, with a proven track record of delivering results regularly within tight deadlines.
- Excellent communication skills in English, both verbal and written. Confident and strong communicator with