School Receptionist/office Administrator

3 days ago

Riyadh, Saudi Arabia Aldenham Prep School Full time

**Main Tasks and Responsibilities**:
The purpose of the job is to provide a warm welcome to all visitors and incoming callers, alongside a broad provision of administrative support to the school, including:
**School Receptionist**:
1. Maintain discretion and confidentiality at all times;
2. Welcome and sign-in/out all visitors and parents;
3. Receive incoming phone calls/queries from parents and stakeholders;
4. Resolve queries and questions (liaising with relevant members of the school team for assistance as appropriate);
5. Receive incoming goods/post and forward these to appropriate team members at the School;
6. Coordinate outgoing goods/post in liaison with the relevant parties;
8. Deal with ad-hoc queries.

**Office Administrator**:
1. General administrative activities including the sending of communications to staff and parents, generate/distribute surveys;
2. Input/update information in the school MIS in coordination with the Office/Data Manager

3. Update the MIS with notified and authorised absences. Follow up with parents when children are absent once registers close each day. Update the registers accordingly.

4. Be a trained first aider, to assist with unwell children (we can arrange training), maintain stocks of first aid supplies/documentation/contents of boxes;
5. Collate and maintain pupil medical information, onsite medication (including expiry dates), and care plans for children in liaison with the Office/Data Manager;
6. Collate and oversee clubs/activities sign-up and registers through the term, including liaising with external club providers as necessary;
7. Maintain general stationery and other stock in the main office and staff room;
8. In liaison with the Marketing Team and Office Manager, produce and distribute the Weekly Newsletter;
9. Manage the admin that supports all school trips in liaison with the teacher running the trip including booking transportation and arranging ticketing requirements;
10. Termly admin tasks e.g.: prize giving certificates admin, school photographs, immunisations, school events in liaison with the Office/Data Manager

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