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Event Manager

3 weeks ago

الرياض, Saudi Arabia NeXTfairs LLC Full time

If you have a passion for events and exhibitions with a proven track record in event management, we invite you to apply

**Responsibilities**:

- Develop detailed event plans, including timelines, budgets, and logistics.
- Coordinate with clients to understand their event goals and objectives.
- Oversee all aspects of event setup, execution, and post-event breakdown.
- Negotiate with vendors and suppliers for services such as catering, venue setup, audiovisuals, and transportation.
- Ensure all vendor contracts are in place and services are delivered on time and within budget.
- Lead and manage the event team, including coordinators, volunteers, and on-site staff.
- Assign roles and responsibilities to team members and ensure effective communication during the event.
- Create and manage event budgets, keeping costs within allocated limits.
- Monitor and control expenses, ensuring financial efficiency without compromising quality.
- Manage event registration processes and maintain guest lists.
- Oversee the smooth execution of events, addressing any issues or last-minute changes.
- Ensure all logístical aspects, including lighting, sound, seating, and signage, are properly handled.
- Maintain strong communication with clients, sponsors, and stakeholders to ensure expectations are met.
- Provide updates on event progress and address any client concerns promptly.
- Ensure the event complies with local regulations, permits, and safety standards.
- Implement and oversee health and safety protocols for attendees, staff, and vendors.
- Conduct event debriefings with the team, collect feedback from clients, and compile post-event reports.
- Analyze event performance, including guest satisfaction and financial results.

**Qualifications**:

- Bachelor’s degree in event management, hospitality, marketing, or a related field.
- Certification in event management (preferred but not required).
- At least 5 years of experience in event planning or management, preferably in large-scale events.
- Experience working in the Middle Eastern market, especially in the KSA, is a plus.
- Strong organizational and project management skills.
- Excellent communication and negotiation abilities.
- Financial management and budgeting expertise.
- Proficiency in event management software and tools.
- Proven experience in leading and managing event teams.
- Strong problem-solving skills and the ability to remain calm under pressure.
- Understanding of Saudi Arabian cultural norms and customs, particularly in relation to event organization.
- Willingness to work irregular hours, including evenings and weekends, depending on event schedules.
- Ability to travel within the region as needed.
- Experience working with government and VIP events in KSA.
- Knowledge of Arabic language (preferred but not mandatory).
- Experience with marketing and event promotion strategies, especially in digital channels.

**Job Types**: Full-time, Permanent

**Experience**:

- Event Management: 5 years (required)
- Marketing: 5 years (required)
- Budget Management: 5 years (required)
- Event Operations and Planning: 5 years (required)

**Language**:

- Arabic (required)
- English (required)

License/Certification:

- KSA Drivers License (required)

**Location**:

- Riyadh (required)