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Accounts Manager
2 weeks ago
**Main Purpose of the Job**:
Managing the financial accounting system to ensure compliance with all accounting standards and other regulatory requirements, and preparing reports. Ensuring that accounting department processes are aligned with company policies and procedures, and that sufficient internal controls are implemented in the company's accounting system to provide reliable and accurate financial information in a timely manner to support management decision-making.
**Main Duties and Responsibilities**:
- Preparing the budget
- Managing the accounts team and allocating tasks
- Managing cash flows to ensure that the company meets its obligations on time
- Ensuring that all sub-accounts are reconciled with the general ledger accounts
- Keeping the necessary accounting records and documents for the adopted accounting system, and ensuring that they are professionally recorded and stored in a way that facilitates access to any document when requested after the legal period has ended
- Reviewing and posting all accounting entries to ensure their accuracy
- Reviewing supporting documents for expenditures and ensuring their validity
- Approving payment requests for operational purchases, assets, expenses, commitments, and employee payments in accordance with company policies, prior to the direct manager's approval
- Approving purchase requests for purchases after ensuring their adoption and compliance with the budget
- Approving purchase orders after ensuring their compliance with purchase orders
- Reviewing contracts related to services or purchases from third parties, ensuring that company policies are applied in this regard, and making recommendations to the direct manager
- Reviewing and approving asset transfers between company branches and participating in the asset inspection and disposal committee
- Directly following up on loan requests and guarantees from banks, their extension requests, and reviewing bank financing before the final approval by the company manager
- Coordinating with the declared departments regarding the budget estimate and then preparing the budget, and making sure that the budget is adopted and communicated to the relevant departments
- Preparation of detailed and general ledger account review balances at the end of each month and ensuring the accuracy of the balances in each.
- Preparation of adjusting entries at the end of the fiscal period.
- Supervision of periodic and annual inventory of goods and fixed assets, and formation of inventory committees.
- Investigation of any discrepancies between the book inventory and the actual inventory.
- Review of inventory and accounts payable aging reports and preparation of related reports.
- Supervising the preparation of bank reconciliation statements on a monthly basis and identifying any discrepancies, ensuring that no discrepancies are carried forward to later months, and notifying the direct manager of any outstanding issues.
- Overseeing the recording of transactions in accounts payable and issuing payment orders on time.
- Reviewing purchase invoices and ensuring that company policies are being followed in the purchasing process, raising concerns, monitoring changes in the prices of frequently purchased products, reporting to the direct manager, and studying the impact on pricing.
- Approving sales orders that include discounts exceeding the profit margin according to the company's policy before confirming the sale.
- Reviewing the daily sales report for each branch and from the daily closure of sales boxes.
- Ensuring the safety of sales procedures and sales returns and adopting creditor and debtor notices from senior management, the availability of guarantees and deferred sales agreements, and the safety of documents that preserve the company's rights in the event of claims from delivery documents according to the terms and conditions specified in the company's policy.
- Monitoring the actual working hours included in the maintenance department's payroll statements, analyzing deviations, sharing observations with the maintenance department, and submitting recommendations to the direct manager.
- Monitoring and following up on car reservation operations and the extent of compliance with the controls set forth in the company's policy, and raising any observations to the direct manager.
- Following up on periodic reconciliations of customer accounts, suppliers, and related parties, reviewing outstanding balances, and raising any observations to the direct manager.
- Reviewing payroll and wages for employees, ensuring the accuracy of preparing these schedules, and ensuring consistency between the employee affairs system and the accounting system.
- Following up on the preparation of value-added tax returns and reviewing the return before submitting it to the Zakat and Income Authority.
- Communicate with the software company that owns the IDS program to resolve any programming issues and work on developing system reports that me
