HR & Admin Officer

2 weeks ago

Riyadh, Saudi Arabia Arab Expo Full time

JOB OBJECTIVE:
The HR and Admin Officer will play a key role in supporting human resources functions, administrative tasks, and office management activities. This role requires strong interpersonal skills, a solid understanding of HR processes, and the ability to maintain a smooth and efficient office environment.

MAIN JOB FUNCTIONS:
1. Human Resources:

- Assist in the recruitment and onboarding process, including job posting, screening, interview coordination, and orientation.
- Maintain employee records, including contracts, personal documents, and leave records, ensuring accuracy and confidentiality, including maintenance of HRMS data.
- Support HR activities such as performance management, employee relations, payroll, and training coordination.

2. Administrative Support:

- Manage day-to-day administrative tasks, including handling correspondence, phone calls, and office supplies procurement.
- Assist in travel arrangements, visa processing, and accommodation for employees and guests.
- Coordinate with external partners for office maintenance, repairs, and services.

3. Document Management:

- Maintain and organize physical and electronic files, records, and documents related to HR, admin, and office operations.

4. Employee Welfare:

- Coordinate employee welfare initiatives, events, and celebrations to promote a positive work environment.

5. Time and Attendance:

- Monitor employee attendance, leave, and overtime records, ensuring accuracy and adherence to company policies.

6. Communication:

- Facilitate internal communication by distributing notices, announcements, and updates to employees as required.

7. Compliance and Regulations:

- Ensure compliance with labor laws, regulations, and company policies related to HR and administrative matters.

8. Support to Management:

- Assist senior management in preparing reports, presentations, and data analysis related to HR and administrative functions.

9. Health and Safety:

- Assist in implementing and maintaining health and safety protocols and practices in the office.

10. Vendor Coordination:

- Coordinate with vendors and service providers for office supplies, equipment, and other administrative needs.

**JOB SPECIFICATIONS**

Education

Bachelor's degree in Human Resources, Business Administration, or a related field. HR certification is a plus.

Relevant Experience
- Proven experience in HR and administrative support roles, preferably in a multinational or corporate environment.

**Skills**:

- Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Excellent verbal and written communication skills in both English and Arabic to interact with diverse stakeholders.
- Meticulous attention to detail to ensure accuracy in administrative tasks, documentation, and HR processes.
- Strong interpersonal skills and the ability to maintain confidentiality, handle employee inquiries, and build relationships.
- Ability to identify HR and administrative issues and propose practical solutions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software.

**Language**:

- English (required)
- Tagalog (required)

Ability to Commute:

- Riyadh (required)

Ability to Relocate:

- Riyadh: Relocate before starting work (required)

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