Secretary - Female

**Summary**:
Secretaries and administrators help to keep an organization running smoothly, taking care of the administrative and organizational tasks that make the organization function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a personal assistant or executive assistant. Read our other job description to learn about personal assistant skills and how the role differs from that of a secretary.

**Responsibilities**:
1. Greet visitors and direct them to the appropriate departments or individuals.

3. Book meeting rooms, set up conference calls and take messages and minutes during meetings.

4. Perform administrative tasks, including filing and photocopying.

6. Implement and/or develop office procedures and record systems.

7. Manage database entry and client files.

8. Order and maintain supplies.

9. Document financial information.

10. Organize and distribute messages.

11. Make and confirm travel arrangements.

12. Prepare and mail outgoing correspondence.

13. Maintain confidential department files/records.

14. Perform routine bookkeeping tasks.

15. Assist with presentations and reports.

16. Update, review company asset records.

17. Call, Arrange coordinate interviews.

18. Reports as requested by GM or other Superiors.

19. Present Power Point presentations if required when required.

**Note**: Microsoft Office **expert** (Excel, Power point, Word)

English proficiency (Reading, writing, and spoken fluent English)

**Salary**: From ﷼4,800.00 per month