Document Controller
1 day ago
**Responsibilities**:
- Manage and control all project documents and drawings in accordance with project requirements.
- Create, update, and maintain document control procedures and systems to ensure efficient document management.
- Coordinate with project team members to ensure timely and accurate documentation flow.
- Monitor and track project documentation to ensure compliance with project standards and requirements.
- Manage document revisions, version control, and distribution to appropriate parties.
- Ensure all project documents are stored and archived properly for easy retrieval and reference.
- Provide support to project teams in accessing and retrieving project documents as needed.
- Conduct regular audits to ensure document control processes are being followed correctly.
- Collaborate with external stakeholders to exchange project-related documents.
- Utilize Aconex or similar document control software effectively to manage project documentation.
- Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
- Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
- Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
- Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
- Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
- Support quality assurance processes by maintaining accurate records of all project-related documents.
- Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
- Provide training and guidance to project team members on document control procedures and systems.
- Participate in project meetings to provide updates on document control activities and address any related queries.Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
**Essential Requirements**:
- Bachelor's degree in a relevant field.
- Proven experience as a Document Controller in construction projects for at least 10 years.
- Proficiency in document control procedures, systems, and standards.
- Experience working with Aconex or similar document control software.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to work effectively in a fast-paced construction environment.
- Knowledge of construction project management processes.
- Strong problem-solving skills and ability to work independently.
- Certification in document control or related field is a plus.
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