Executive Assistant

2 weeks ago

الرياض, Saudi Arabia SGS Full time

**Company Description**
We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

**We are currently hiring for an Executive Assistant to join our team in Riyadh, Saudi Arabia**

**Key responsibilities**:
Administrative and Secretarial Support:

- Manage the Managing Director’s calendar, schedule appointments, and organize meetings.
- Attend meetings alongside the Managing Director, prepare detailed Minutes of Meetings (MOM), and ensure follow-up on actionable items.
- Organize travel arrangements, including visa processing, flight bookings, and accommodations.
- Maintain an organized filing system for all documents, reports, and correspondence.
- Strategic and Analytical Support:

- Prepare analytical reports and presentations for the Managing Director, summarizing key data and insights.
- Monitor progress on the company’s strategic development and improvement plans, providing regular updates and reports.
- Develop and maintain a KPIs management dashboard to track company performance against objectives.
- Conduct research and compile data to support strategic decision-making.

Compliance and Standards:

- Ensure awareness and adherence to the company’s minimum compliance standards across all departments.
- Act as the Compliance Officer to monitor regulatory requirements and prepare compliance reports.
- Coordinate compliance-related activities and ensure timely resolution of any compliance issues.

Coordination and Communication:

- Serve as the main point of contact between the Managing Director and internal/external stakeholders.
- Coordinate with department heads to gather updates on projects and initiatives and ensure alignment with organizational goals.
- Support cross-functional teams to ensure seamless execution of strategic objectives.

**Qualifications**

**Education**:

- ** Bachelor’s degree in Business Administration, Management, or a related field is required.**

**Experience**:

- ** Minimum of 5 years of experience as an Executive Assistant, preferably supporting MD or C-level executives.**:

- Proven experience in** preparing reports, dashboards, and presentations.**:

- Familiarity with compliance standards and regulatory requirements is highly desirable.

Skills and Competencies:

- ** High level of discretion and professionalism in handling confidential matters.**:

- Strong organizational and multitasking abilities with attention to detail.
- ** Excellent verbal and written communication skills in English; proficiency in Arabic is a strong advantage.**:

- ** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint & Power BI) and other relevant software tools.**:

- Analytical mindset with the ability to prepare and interpret complex data.
- Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
- Self-motivated, proactive, and capable of working independently under mínimal supervision.

Key Attributes:

- ** High integrity and ethical standards.**:

- Results-oriented with a proactive approach to problem-solving.
- Strong time management and ability to meet tight deadlines.
- Adaptable to changing priorities in a dynamic environment.

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