Executive Assistant

Siemens Mobility (SMO) is the world’s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.

Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.

Today, we are recruiting for the Executive Assistant for Siemens Mobility Saudi position to join our Project Team in Riyadh. This is an excellent career opportunity for talents from Rail /Transportation Business looking to join a truly international team.

Join Siemens Mobility and help us re-imagine the world by finding solutions and making the world a smarter place for tomorrow.

**Overview / Mission of function**
The Executive Assistant and Office Manager support the Executive Management and the management team of Siemens Mobility Saudi Ltd. across a broad set of executive responsibilities and administrative tasks.

**Your Role - International, Challenging and Future-Oriented**
- Supports the Executive Management in accomplishing their respective personal targets, duties and responsibilities.
- Develops and leverages relationships within and across organizational units and external clients to achieve objectives of the organization.
- Manages in
- and outbound correspondence and monitors all information flows, including maintaining archiving/filing (paper and electronic files).
- Schedules, prepares & accompanies appointments / completes minutes of meetings as needed.
- Coordinates, establishes and processes travel arrangements of the Executive Management and the management team as needed, including management of travel expense claims after the trips
- Manages general expense claims for Executive Management
- Coordinates and executes all tasks connected with company cars (leasing vehicles), including arrangement of maintenance appointment, annual technical inspections, approvals to use cars outside KSA a.s.o.
- Collects required data, forwarding them in orderly fashion and following up all data during the process of obtaining visa for visitors or future employees from abroad
- Translation of letters, certificates etc. from Arab into English and vice versa
- Organizes meetings on request (participants, venues, note taking, minutes)
- Organizing events like town hall meetings, family days, sports tournaments etc.
- Booking of hotels, drivers, and security (if required) for visitors
- Analyzes and executes strategic or operational tasks in the assigned functional area.
- Gathers, analyzes and evaluates relevant data, providing comprehensive reports and decision memos.
- Prepares, edits, distributes, files document, reports and briefings.
- Supports in other administrative tasks as needed, e.g. marketing activities, selection of new team members, manages integration of new team members as appropriate.
- Manages office supplies and IT support
- Supports in preparation of annual plans and budgets, completes analysis of monthly reporting activities
- Maintains confidentiality of all sensitive or proprietary information
- Special tasks from time to time, e.g. supporting bid preparation, supply chain management, government relations etc.

**Your Qualifications and Skills - Digital and Solid**
- Bachelor’s degree or equivalent qualification from reputable university or College
- At least 3-5 years’ work experience in similar function ideally from similar organization structure.
- Willing to live in Al-khobar.
- General knowledge about Siemens and Consulting Services Industry is highly preferred
- Solid ability to understand processes and working tools to fulfill their purpose, how to effectively utilize them and improve.
- Combines editorial and visual elements in a professional way.
- Excellent MS Office knowledge, Outlook, Excel, Word and Powerpoint.
- Excellent communication skills combined with a team work mindset
- Flexibility in work location and time availability
- Fluent level in English and Arabic, German language skills are a plus

**What else do you need to know?**

As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

**Organization**: Siemens Mobility

**Company**: Siemens Mobility Saudi Ltd

**Experience Level**: Early Professional

**Job Type**: Full-time