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HR Administrative Assistant

2 weeks ago

Riyadh, Saudi Arabia Oivan Group Oy Full time

**What We Need**:
Oivan is seeking a dedicated and proactive HR Administrative Assistant to join our HR team. This role is instrumental in managing the employee lifecycle, including onboarding, development, and offboarding, as well as ensuring our workforce is engaged and well-supported.

You will directly report to the HR Manager and will play a key role in enhancing our HR processes using our HRIS system, maintaining employee relations, and handling administrative duties efficiently. If you are passionate about fostering a positive work environment and have a knack for managing HR functions seamlessly, we would like to hear from you.

You will be working from our office in Riyadh, KSA.

**What You'll Do**:
We offer you the unique opportunity to work and improve your skills with a diverse and geographically distributed team of technology and business experts around the world. You will get to own and conduct a series of responsibilities including but not limited to:

- Coordinate onboarding activities including introductions, equipment, and accounts setup in liaison with the IT department.
- Process new hire formalities and benefits enrolment online.
- Assist with performance reviews, disciplinary actions, and processing terminations.
- Process exit interviews and manage termination processes.
- Educate and train the KSA workforce on policies, benefits, and payroll using governmental platforms such as QIWA, MUQEEM, MHRSD.
- Lead employee engagement meetings and conduct bi-yearly satisfaction reviews.
- Maintain employee files and records, ensuring compliance and confidentiality.
- Assist with payroll processing and maintaining payroll records.
- Coordinate HR budget, expenses, meetings, training sessions, and maintain meeting minutes.
- Prepare reports and presentations for HR leadership.
- Manage office logistics, accommodations, inventory, and events.

You will report directly to our HR Manager, Fahad Seddiqi and get to collaborate with our CHRO, Autumn Kelley.

**What You Have**:
As a People Operations Associate, we prefer that you have:

- Bachelor’s degree in HR, Business Studies, or a related field.
- A minimum of 2 years of experience in IT consultancy, or a related industry.
- Saudi nationality with fluent Arabic and English proficiency in writing, comprehension, and spoken.
- Comfortable with public speaking, facilitating trainings, and leading workshops.
- Exceptional skills in Excel, Word, and PowerPoint.
- Experience with HRIS systems - Personio would be amazing() both setup and user interface.
- Self-directed, proactive, and accountable with a high degree of professionalism.

**What We Offer**:

- An international workforce to learn from and grow with - we have a diverse, multicultural workforce with Nordic values
- A fair compensation package and a considerable annual leave of 25 days per annum. We support our staff to be with family at the most important time. Partners with a newborn baby can have additional holidays.
- Opportunities for growth and enrichment through Grow with Oivan, our internal learning and development departments
- Line devices Mac or PC within a fixed company budget
- Team building activities, movie nights, events

**Who We Are**:
**Oivan as an Equal Opportunity Employer**
Oivan company culture is reflective of our core values. The decisions we make today influence our tomorrow. We are sincere in our responsibility towards our employees, customers and the environment. Fellowship unites us as an international community of thinkers and doers. Throughout our hiring process, you’ll have access to a broad representation of the Oivan team to get to know us as we learn about you.

(PDPL statement)