Operations Administrator

**The Role**:
**Key Responsibilities**:
**Vendor Registration Support**:

- Manage Middle East vendor registrations, ensuring compliance with policies.
- Maintain and update the Middle East vendor database and spreadsheet (update office license details, vendor logins, etc.).
- Assist in the preparation of RFP materials and processes, including document distribution and timeline management.

**Riyadh Event Coordination**:

- Support the planning and execution of client and internal events in Riyadh, including venue booking, liaising with suppliers, and coordinating logistics.

**RHQ Company Secretary Support**:

- Provide administrative support to the RHQ Board and Company Secretary related to secretarial duties including meeting coordination and booking, support with meeting minutes, additional administrative support required.

**Administrative Support**:

- Provide administrative support to the Riyadh MD and team as the primary Riyadh office contact.
- Establish and maintain organized electronic and physical filing systems for easy access to information.
- Manage all travel logistics within Riyadh, including flight bookings, accommodation arrangements, and ground transportation. Additionally, provide support to the Dubai and Doha offices in the absence of their Executive Assistants and Office Managers.
- Manage corporate card and expense submissions through Concur.
- Collaborate with regional Executive Assistants to optimize processes.
- Support on employee onboarding and offboarding logistics (asset handover, etc.).

**Skills and Experience**:

- Has at least two
- or three-years’ prior experience in an operations or administration role.
- Must be Arabic proficient (written, verbal, reading).
- Proven experience in a similar role within a fast-paced, multicultural environment.
- Proficient in MS Office Suite (Word, Excel, PowerPoint).
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Strong interpersonal and communication skills, with a professional demeanour.
- Proactive, flexible, and solution-oriented mindset.
- Self-starter with the ability to work autonomously and collaboratively within a team.

**What Teneo Offers**:
At Teneo, we are deeply committed to supporting your professional development and advancing your career. We don't just offer the opportunity to work with Ireland's most influential organisations; we provide a comprehensive support system to ensure your career progression matches your ambition.

Through our Talent Manager model, you'll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today's dynamic business landscape.

What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you'll have the chance to collaborate with offices worldwide, working with some of the world’s largest and most influential organisations.

We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo is composed of highly talented and committed individuals.

**Employee benefits on offer at Teneo include**:
**Flexibility and time off**:

- 25 days annual leave.

**Health and wellness**:

- Health insurance contribution
- Access to our Employee Assistance Program for you and your family.

**Financial**:

- Competitive base salary with annual salary reviews.
- Fully subsidised life insurance via a group scheme.

**About Teneo**:
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,500 employees located in 40+ offices around the world.