Document Controller

7 hours ago

Dhahran, Saudi Arabia Air Products Full time

**Job Description and Qualifications**

**DIMENSIONS**:
The role's objective is to operate Aconex system in project in a manner which help automate and standardize processes across project and increase productivity in field and improve efficiency of execution.- **PRINCIPAL ACCOUNTABILITIES**

This position is accountable for the following:

- Set-up Auto Numbering Schemes for correspondence.
- Create and Assign Project roles to the participating Organizations
- Set-up Mail types for various project roles.
- Prepare Mail forms.
- Create workflows templates for supplier document review
- Assist the Document Control Manager in the day-to-day duties of the project’s document control administration and the operations.
- Control and monitor Client Approval Process and Document submission to the Client.
- Responsible to store and share project documents received from Vendor/Client/3rd party to project engineers and vice versa.
- Support in defining, organizing, and managing the Final Project documents handover to the Client.
- Transfer, preserve and maintain the Document Management Knowledge.
- Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all
- Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures.
- Support and assist in organizing and controlling Reports.
- Provide Help Desk support on the Document Management Tools in use.
- Organize Document Register and Master Data List activities.
- Ensure eventual training and assistance on Project Document Management topics.
- Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
- Control and/or assist in workflows management and document distribution.
- Maintain a close working relationship with the client/ customer.
- Quality check of documents as per administrative requirements.
- Notify the supplier/customer/client of any acceptance or comments to the documents.
- Formal communication internally as well as with supplier, customer and client.
- Completion of given task in stipulated time
- Document Controllers shall cooperate with Coordinator with work related to Document controller activities

**CRITICAL COMPETENCIES**
- Extreme attention to detail
- Thrives in a fast-paced environment
- Ability to work to tight deadlines and under mínimal supervision
- Ability to multitask and prioritize daily workload
- Knowledge of document management systems in the project execution and operations handover.
- Strong communication skills (written and verbal)
- Strong facilitative skills, including presenting to cross cultures and geographies.

**PREFERRED QUALIFICATIONS**
- Must have 10+ years’ experience working on large scale EPC projects.
- 7+ years working at a senior level.
- 7+ years’ proven experience configuring, maintaining, and processing of data within Aconex.
- Associate Degree of bachelor’s degree in Business or Information Technology.
- Excellent English language proficiency

**Req No.**
- 39931BR

**Employment Status**
- Fixed Term (agency) - Full Time

**Organization**
- Middle East, Egypt & Turkey

**Business Sector / Division**
- MEIET Operations

**Region**
- Middle East, Egypt, Turkey (MEET)

**Country**
- Saudi Arabia

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