Manager, Secretarial

Supervises the activities of the Secretarial/Typing Pool Section.

**Essential Responsibilities and Duties**:
1. Supervises the activities of the Secretarial Pool. Schedules work assignments. Assigns secretarial staff in accordance with the needs and priorities of the Secretarial Pool and of the requesting departments. Maintains schedule of secretarial assignments and changes, and informs appropriate parties.

2. Assures that a Performance Evaluation is received at the conclusion of each assignment for each secretary, from the department head who requested secretarial assistance. Counsels staff as appropriate, prepares annual performance evaluation for each secretary in coordination with Office Services’ Department Head.

3. Coordinates with department heads who utilize Secretarial Pool staff to determine their requirements and to resolve any problems. Conducts secretarial studies/surveys, as required.

4. Supervises the activities of the Typing Pool. Assigns incoming English and Arabic typing requests/projects to appropriate staff. Ensures quality and accuracy of outgoing typing requests.

5. Updates the Office Handbook periodically, and arranges Hospital-wide distribution to ensure that employees are aware of all current changes in Hospital policies and procedures and/or Hospital forms.

6. Maintains monthly/yearly records of Section activities and established required files. Assists with preparation of the Department Budget in regards to staffing and procurement and maintenance of the Section’s equipment.

10. Follows all Hospital related policies and procedures.

11. Participates in self and others’ education, training and development, as applicable.

**Education**:
Master’s or Bachelor’s degree in Business Admiration or related discipline and formal Secretarial/Office training required.

**Experience Required**:
Five (5) years of secretarial experience with Master’s Degree or Seven (7) years of secretarial experience with Bachelor’s Degree including three (3) years in a supervisory capacity.

**Other Requirements(Certificates)**:

- Must be Bilingual (Arabic & English).
- Saudi National Only.