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Operational Senior Manager Philanthropic Entity

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia BLR WORLD Full time

Major Tasks

Role & Responsibilities

Operational Oversight:

  • Lead the operational planning and execution of the cultural assets development projects ensuring that timelines budgets and key milestones are met.
  • Oversee all aspects of infrastructure development including construction design and technology implementation working closely with architects contractors and consultants.
  • Develop and implement operational workflows to integrate the museums and library functions during the development phase ensuring alignment with the longterm vision of the institutions.
  • Coordinate crossfunctional project teams including curators librarians archivists digitization specialists and administrative staff.

Operational Systems and Frameworks:

  • Design and implement operational systems to support the functioning of the cultural assets including frameworks for visitor management security facilities maintenance and administrative workflows.
  • Develop protocols for daytoday operations ensuring alignment with the unique needs of each department (e.g. exhibition logistics library services and collection care).
  • Establish operational policies such as access controls emergency response plans and maintenance schedules to ensure smooth operations postdevelopment.
  • Work with the Curation and Design Team to ensure operational needs (e.g. storage solutions IT systems) are integrated into the facility plans and construction processes.

Logistics and Resource Management:

  • Oversee the procurement and logistics for operational equipment noncollection resources and technology systems required during the development phase.
  • Coordinate the setup of shared workspaces storage solutions and administrative offices to support all teams during the development phase.
  • Ensure that all operational resources are effectively allocated and tracked including furniture equipment and technology.
  • Support logistics for the movement or temporary storage of noncollection items needed for the operational readiness of the museums and library.

Stakeholder Coordination and Communication:

  • Serve as the primary point of contact for operational matters ensuring effective communication and coordination between peer departments and external stakeholders.
  • Collaborate with the Curation and Design Team to ensure that operational systems and workflows are compatible with the spatial and infrastructure plans.
  • Partner with the Content and Collection Team to ensure operational policies support secure and efficient collection handling (e.g. transport storage).
  • Work with the Specialized Library Team to address operational needs specific to library services such as IT systems for cataloging and visitor management.
  • Provide regular progress reports to the Boards highlighting key milestones challenges and recommendations.

Budgeting and Financial Oversight

  • Develop and manage the operational budget for the development phase ensuring efficient use of resources and adherence to financial goals.
  • Oversee procurement processes for operational needs ensuring compliance with the Foundations policies and negotiating costeffective contracts with vendors and service providers.
  • Provide regular financial updates and reports to the Foundation Boards regarding operational expenditures and resource allocation.

Qualifications Required

Bachelors degree in operations management Business Administration Project Management or a related field. A masters degree is preferred.

Years of Experience

7 Years of experience

Required Skills

  1. Practical ProblemSolver: Focused on finding solutions to operational challenges with a resultsoriented approach.
  2. Collaborative Mindset: Able to work effectively with multidisciplinary teams and external partners to achieve shared goals.
  3. DetailOriented: Ensures accuracy and thoroughness in operational planning and execution.
  4. Adaptable and Resilient: Thrives in dynamic fastpaced environments and is capable of navigating unforeseen challenges.