Assistant Project Manager

ASARA PMC is on the lookout for an enthusiastic Assistant Project Manager to join our dynamic team. In this role, you will assist in the planning, , and delivery of projects, ensuring that all tasks are completed efficiently and successfully. Your contributions will be vital in supporting our project managers in maintaining schedules, tracking progress, and communicating with team members and stakeholders.

Key Responsibilities

Assist in the development and implementation of project plans
Track project progress and report on any issues or changes to the project manager
Coordinate meetings and document minutes and action items
Facilitate communication among team members and stakeholders
Perform administrative functions such as preparing reports, budgets, and invoices
Support project managers with resource allocation and scheduling
Conduct research and gather information as required to assist in project decisions

Requirements

Proven experience as an Assistant Project Manager or in a related role
Strong understanding of project management principles
Excellent organizational and multitasking abilities
Proficient in Microsoft Office Suite and project management software
Strong analytical and problem-solving skills
Effective communication skills, both verbal and written
A degree in management, business, or a related field is preferred
Project Planning and Coordination
Assist in Project Planning: Help the Project Manager in developing project plans, including timelines, budgets, resource allocation, and project scope.
Create Schedules: Support the creation of detailed project schedules, timelines, and milestones to ensure project tasks are completed on time.
Organize Resources: Assist in coordinating resources (e.g., personnel, equipment, materials) required to complete the project.
. Monitoring and Tracking Progress
Track Project Performance: Monitor the progress of the project by tracking deadlines, deliverables, and budget adherence. Ensure all team members are following the project schedule.
Report on Status: Provide regular updates to the Project Manager regarding project progress, including identifying any potential risks or delays that may affect the project's timeline.
Document Changes: Keep track of any changes in the project scope or timeline and update documentation accordingly. Ensure that changes are communicated to stakeholders.

Team Support and Communication
Liaise with Stakeholders: Communicate with team members, clients, vendors, and other stakeholders to ensure alignment with project goals and expectations.
Facilitate Meetings: Assist in organizing and facilitating meetings, including team meetings, client meetings, or vendor meetings. Take meeting notes and follow up on action items.
Conflict Resolution: Help manage conflicts and provide solutions to ensure smooth project operations. Ensure all parties are on the same page and work collaboratively.
Documentation and Reporting
Maintain Project Documentation: Assist in managing and maintaining all project documentation, including contracts, change orders, budgets, and schedules.
Prepare Reports: Prepare and submit reports for internal and external stakeholders on the project's status, progress, and any issues that arise.
Record Keeping: Ensure that all necessary paperwork and records related to the project are properly stored and accessible for audits or future reference.
Risk Management
Identify Risks: Support the Project Manager in identifying potential project risks (e.g., financial, timeline, resource-related) and work on strategies to mitigate them.
Implement Mitigation Plans: Assist in executing risk mitigation plans to prevent project delays or cost overruns.
Monitor Issues: Continuously monitor risks or issues that may arise during project and bring them to the attention of the Project Manager.