Executive secretary to Commercial Director

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Lulu center - Sole Proprietorship LLC Full time 60,000 - 120,000 per year

A. Strategic & Business Support

  • Business Strategy Assistance: Proactively assist the CD in researching, formulating, and refining business strategies and commercial ideas to drive growth and efficiency within the retail sector.
  • Presentation & Reporting: Prepare, design, and deliver impactful presentations, reports, and high-level correspondence for internal leadership meetings, external partners, and board reviews.
  • Communication Flow: Channel and follow-up on the implementation of the CD's strategic directions and decisions across relevant departments.

B. Administrative & Executive Support

  • Office Management: Provide a full range of administrative and secretarial support to the CD's Office, including managing incoming/outgoing mail, emails, telephone calls, and correspondence.
  • Calendar & Travel: Organize and streamline the CD's diary (calendar) to ensure effective prioritization of urgent and important matters; manage all travel arrangements.
  • Meeting Management: Prepare detailed meeting agendas, coordinate meeting logistics, and accurately take minutes of meetings to capture comments, decisions, and specific action items.
  • Enquiry Handling: Answer and monitor phone calls, and professionally handle internal and external enquiries and requests for information, exercising sound judgment and discretion.
  • Office Efficiency: Maintain the CD's office efficiency and organization, constantly looking to improve administration systems and processes.

C. Financial & Document Management

  • Financial Administration: Prepare purchase requisitions and manage expense reports for the CD Office, ensuring all submissions are accurate, reconciled with invoices, and strictly adhere to company policy.
  • Record Keeping: Maintain all office records, documents, and files in a strictly confidential and organized manner.

D. Compliance & Information Flow

  • Regulatory Updates: Maintain up-to-date information on relevant government regulations/amendments(especially those affecting retail/commercial operations in KSA) and distribute internal updates as necessary
Desired Candidate Profile
  • Bachelor's degree in Business Administration, Management, or a related field
  • Minimum of 5 years of experience as an Executive Secretary, Executive Assistant, or similar role, preferably within the Retail, FMCG, or Hypermarket sector in Saudi Arabia.

Key Skills and Competencies:

Skills / Knowledge

  • Expert level proficiency in MS Office Suite (Word, Excel, PowerPoint is essential).

Competencies

  • Proven ability to assist with high-level business conceptualization, data analysis, and strategic presentation development
  • Exceptional organizational and time management skills, high degree of confidentiality and discretion, proactive problem-solver, and professional demeanour.

Additional Requirements

  • Excellent written and verbal communication skills in both English and Arabic are highly preferred.

  • Executive Secretary

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia 7783b009-a26c-4894-aaa5-fea8a297d2d7 Full time 30,000 - 60,000 per year

    Executive SecretaryPosition Title:Executive Secretary / Executive AssistantLocation:Riyadh, Saudi ArabiaJob Type:Full-TimeAbout the Role:At Holding is seeking a highly organized and proactive Executive Secretary / Executive Assistant to provide exceptional administrative and executive support to the Digital Transformation Director. This role plays a vital...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Alfanar Projects Full time 30,000 - 60,000 per year

    Position Overview:The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.Key Responsibilities:Manage the Managing Director's calendar,...

  • Executive Secretary

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Engineering Group International Full time 30,000 - 60,000 per year

    Urgent Hiring – Executive SecretarySaudi Engineering Group Internationalis seeking a qualifiedExecutive Secretaryto join our team in Riyadh, working with theSaudi Electricity Company.Job Requirements:Bachelor's degree in business administration or a related field.Minimum of 5 years of experience in executive or administrative support roles.Strong...

  • Executive Director- Commercial

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Qiddiya Investment Company Full time 150,000 - 250,000 per year

    Qiddiya Investment Company is at the forefront of the development of an extraordinary entertainment, sports, and arts destination in Saudi Arabia. We are seeking an experienced and visionary Executive Director - Commercial to spearhead our commercial strategy and operations.In this senior leadership role, you will be responsible for overseeing all commercial...

  • executive, secretary

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia alfanar Full time 36,000 - 72,000 per year

    Job description:Job PurposeThe Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative Assistant and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with...

  • Commercial Tire Sales Executive

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Tamimi Commercial Full time 30,000 - 90,000 per year

    Company DescriptionTamimi Commercial is the trading arm of Tamimi Group, established in 1949. As one of Saudi Arabia's largest and oldest importers and distributors, we partner across various industries such as Oil and Gas, Auto-Services, and Safety Solutions. Our major distributorships include Halliburton, Firestone, Giti Tires, Red Wing, Bajaj Motorcycles,...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Vibes SA Full time 30,000 - 60,000 per year

    Company Description:Vibes Solutionsis a full-service creative marketing agency specializing in innovative communication and branding solutions for modern businesses. We create end-to-end marketing strategies designed to enhance brand visibility and audience engagement. Combining creativity and strategy, we deliver measurable results that leave a lasting...

  • Executive Secretary

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Al-Menu Co. Full time 40,000 - 80,000 per year

    Company DescriptionAl-Menu Co. is a leading SMART OPERATIONS provider in the food and beverages industry, offering innovative systems and strategies to optimize business processes and elevate efficiency. Specializing in the restaurant sector, Al-Menu Co. delivers tailored solutions, such as increasing sales, controlling costs, and implementing training...

  • Executive Secretary

    24 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia صيدليات انوفا - Innova Pharmacy Full time

    Company DescriptionInnova Healthcare, established in 1994 as an extension of Health House pharmacies, operates over 200 branches across 12 cities in the Kingdom of Saudi Arabia, including Riyadh, Qassim, Hail, and Makkah Al-Mukarramah. The company is dedicated to enhancing pharmaceutical services, personal care, and healthcare solutions under its slogan...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Riyadh Schools Full time 40,000 - 60,000 per year

    We are seeking a dedicated and professional Executive Secretary to join our team. The ideal candidate will possess the following qualifications:Nationality: SaudiGender: MaleEducation: Bachelor's degree or diploma in a relevant field (minimum requirement)Experience: A minimum of 4 years of experience in a secretarial role within a school or corporate...