Stakeholder Coordinator

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Job Description:

Parsons is seeking a highly motivated and detail-oriented Stakeholder Specialist (Saudi National) to join our Design Management Team. This role will focus on facilitating stakeholder engagement and ensuring smooth coordination and approvals for large-scale infrastructure and building design projects. The ideal candidate will work closely with the Stakeholder Manager and design teams to effectively meet project objectives.

Key Responsibilities:

• Act as a key member of the Design Management Team, providing support for stakeholder-related activities under the guidance of the Stakeholder Manager.

• Coordinate and liaise with Stakeholders, Authorities, Consultants, and Contractors to ensure alignment with project requirements.

• Organize and facilitate meetings, workshops, and presentations with stakeholders, preparing detailed minutes and action plans.

• Assist in preparing and reviewing document submissions to authorities, tracking submission progress, and providing feedback to the team on required actions.

• Maintain accurate documentation and tracking of all incoming and outgoing submissions and related correspondence.

• Support the handover process for design contracts, including coordination, documentation, approvals, and obtaining No Objection Certificates (NOCs) from relevant authorities.

• Prepare reports, manuals, and guideline documents related to stakeholder engagement.

• Attend project meetings as required, track stakeholder-related actions, and follow up on progress to ensure timely resolution.

• Contribute stakeholder and handover updates to weekly and monthly project reports.

• Notify the Integration Manager of any potential delays or issues affecting project milestones due to stakeholder-related concerns.

• Support the implementation of Project Management Plans (PMP) and Project Quality Plans (PQP), ensuring alignment with stakeholder requirements and facilitating the integration of related systems and processes.

• Facilitate structured communication between workstreams, client departments, and internal/external stakeholders to ensure alignment and collaboration.

• Identify stakeholder needs and develop tailored communication and engagement initiatives to address them effectively.

• Assist in organizing focus groups involving companies, businesses, and government departments to address project-specific requirements.

• Contribute to the development of RACI Matrices for internal and external stakeholders to clarify roles and responsibilities.

• Support the Project Manager in enhancing stakeholder understanding of new processes and technologies within the program.

• Maintain a commitment to ongoing professional development for personal growth and future opportunities.

Requirements:

• 0-2 years of experience.

• Bachelor's degree in engineering or a related field.

• Previous experience engaging senior stakeholders on design programs involving multiple internal and external parties.

• Strong ability to collaborate effectively with diverse stakeholders, including experience working with major entities such as Amana, Green Riyadh, SEC, NWC, SWCC, and others.

• Knowledge of Saudi Arabian regulations and standards.

• Proven ability to meet tight deadlines in a dynamic and fast-paced environment.

• High attention to detail and a commitment to delivering excellence.

• Exceptional interpersonal communication skills, including the ability to present effectively to diverse audiences.

• Strong judgment, assertiveness, and diplomacy in managing conflicts and high-pressure situations.

• Proficiency in English (written and spoken), with excellent technical report writing and presentation skills.

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, etc.).

• Ability to work independently with minimal supervision.

Preferred Qualifications:

• Background in Technical/Engineering disciplines.

• Strong problem-solving skills and a proactive approach to challenges.

• Exceptional interpersonal skills, including active listening and effective communication.

• A collaborative mindset with a focus on teamwork and fostering positive relationships.

• A positive attitude and commitment to enhancing team performance

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

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