Project Coordinator

1 day ago

Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time
Company Description

Work Force is a leading recruitment and staffing company headquartered in Riyadh and managing operations across Saudi Arabia. We specialise in delivering talent-driven solutions, connecting ambitious professionals with dynamic opportunities, particularly in large-scale event operations, recruitment and staffing services. As a trusted partner in the Kingdom's growing entertainment and events ecosystem, we are committed to developing local talent and fostering career-growth-oriented roles.

Job Description

As a Project Coordinator / Administrative Assistant, you'll provide vital support to the BWG operations team managing administrative functions, documentation, and communications throughout the festival's lifecycle. You will coordinate between internal departments, vendors, and on-site staff to maintain efficient and organized operations during one of Riyadh's largest events.

Key Responsibilities:

Pre-show / Post-show

●    Assist in coordinating overall project operations and functions with the Project Manager, Coordinator and Admin.

●    Working with and maintaining vendor relationships

●    Liaise with Project Manager, Coordinator, Admin, and Managers on all levels of operation

●    Manage day to day in office functions (including but not limited to):

  • Staff schedules
  • Manage Float & Float reconciliation
  • Radios
  • Any office needs
  • Vehicle distribution and managing keys
  • Liaise with BWG, Venue, Operations, and all dept. for effective showday operations

●    Help organize, pack up, and inventory all departmental supplies during load out

●    Act as a representative for both BWG and client when interacting with patrons, sponsors, vendors, guests and staff

●    Assist BWG team as necessary.

On-site

  • Coordinate administrative and operational activities alongside Project Managers and BWG staff.

  • Maintain vendor relationships and coordinate with multiple departments (Venue, Operations, Security, etc.).

  • Manage daily office needs such as staff schedules, float reconciliation, radios, vehicles, and keys.

  • Serve as an operational contact for patrons, sponsors, vendors, and staff.

  • Support packing, inventory, and office close-out post-event.

Qualifications

  • Must be 21 years or older.

  • Valid Saudi driver's license.

  • Laptop and smartphone (WhatsApp enabled).

  • Proficient in Google Workspace (G Suite).

  • Fluent in Arabic and English.

  • Excellent multitasking and communication skills with a strong sense of responsibility and discretion.
Additional Information

  • Compensation: SAR 600 per day.

  • On-site dates: December 8 –

  • Location: Riyadh, KSA.

  • High-performing candidates may be invited to join future large-scale event management projects.

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