Executive Secretary To Commercial Director

2 weeks ago

Saudi Arabia 3ea7d984-bc2e-49fb-ba78-e8bc31310cc8 Full time 145,000 - 245,000 per year

Role & responsibilities

A. Strategic & Business Support

  • Business Strategy Assistance: Proactively assist the CD in researching, formulating, and refining business strategies and commercial ideas to drive growth and efficiency within the retail sector.
  • Presentation & Reporting: Prepare, design, and deliver impactful presentations, reports, and high-level correspondence for internal leadership meetings, external partners, and board reviews.
  • Communication Flow: Channel and follow-up on the implementation of the CDs strategic directions and decisions across relevant departments.

B. Administrative & Executive Support

  • Office Management: Provide a full range of administrative and secretarial support to the CDs Office, including managing incoming/outgoing mail, emails, telephone calls, and correspondence.
  • Calendar & Travel: Organize and streamline the CDs diary (calendar) to ensure effective prioritization of urgent and important matters; manage all travel arrangements.
  • Meeting Management: Prepare detailed meeting agendas, coordinate meeting logistics, and accurately take minutes of meetings to capture comments, decisions, and specific action items.
  • Enquiry Handling: Answer and monitor phone calls, and professionally handle internal and external enquiries and requests for information, exercising sound judgment and discretion.
  • Office Efficiency: Maintain the CDs office efficiency and organization, constantly looking to improve administration systems and processes.

C. Financial & Document Management

  • Financial Administration: Prepare purchase requisitions and manage expense reports for the CD Office, ensuring all submissions are accurate, reconciled with invoices, and strictly adhere to company policy.
  • Record Keeping: Maintain all office records, documents, and files in a strictly confidential and organized manner.

D. Compliance & Information Flow

  • Regulatory Updates: Maintain up-to-date information on relevant government regulations/amendments (especially those affecting retail/commercial operations in KSA) and distribute internal updates as necessary

Preferred candidate profile

  • Bachelors degree in Business Administration, Management, or a related field
  • Minimum of 5 years of experience as an Executive Secretary, Executive Assistant, or similar role, preferably within the Retail, FMCG, or Hypermarket sector in Saudi Arabia.

Key Skills and Competencies:

Skills / Knowledge

  • Expert level proficiency in MS Office Suite (Word, Excel, PowerPoint is essential).

Competencies

  • Proven ability to assist with high-level business conceptualization, data analysis, and strategic presentation development
  • Exceptional organizational and time management skills, high degree of confidentiality and discretion, proactive problem-solver, and professional demeanour.

Additional Requirements

  • Excellent written and verbal communication skills in both English and Arabic are highly preferred

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