Executive Secretary and Administrative Assistant
7 days ago
Location: [Exit 18, Riyadh, Saudi Arabia]
Employment Type: Full-Time
About the Role:
We are seeking an experienced and highly organized Executive Secretary and Administrative Assistant to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities:
- Manage and maintain schedules, appointments, and correspondence for executives or departments.
- Prepare and organize documents, reports, and presentations.
- Answer phone calls and emails, directing inquiries to the appropriate parties.
- Assist in the planning and coordination of meetings, including logistics and materials.
- Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
- Handle confidential information with discretion and professionalism.
- Perform general office duties, including data entry and record keeping.
- Support team members with various administrative tasks as needed.
- Monitor and order office supplies, ensuring inventory levels are maintained.
- Prepare and distribute meeting agendas and minutes.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Develop and implement office procedures to improve efficiency.
- Assist with budgeting and expense tracking for departmental activities.
- Liaise with external vendors and service providers to facilitate office needs.
- Maintain office equipment and coordinate repairs as necessary.
- Support event planning and coordination for company functions or team-building activities.
- Create and maintain databases and spreadsheets for tracking important information.
- Conduct research and compile data as requested by team members.
- Train and onboard new administrative staff as needed.
- Ensure compliance with company policies and procedures.
Requirements:
- Bachelor's degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
- Proven experience as a secretary or in a similar administrative role (minimum 5 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent command of the English language is required.
- Familiarity with office management procedures and basic accounting principles.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and collaboratively within a team.
- Attention to detail and strong problem-solving skills.
- Experience with scheduling software and CRM systems is a plus.
- Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
- Ability to prioritize tasks and manage multiple deadlines effectively.
- Flexibility to adapt to changing priorities and projects.
- Experience in handling travel arrangements and itineraries is a plus.
- Basic knowledge of social media and marketing tools is beneficial.
- Preferably residing near the company's location.
Benefits:
- Eligible to get 30 days paid vacation every year.
- Flight ticket
- Providing health insurance
How to Apply:
Interested candidates should submit their resume and a cover letter to [].
Job Type: Full-time
Pay: ﷼4, ﷼6,000.00 per month
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