Coordinator Receptionist
1 week ago
Key Responsibilities
Front Desk & Reception Duties
- Greet and welcome visitors in a professional and friendly manner.
- Manage the reception area to ensure it is presentable, clean, and well-organized.
- Answer and route phone calls, emails, and inquiries promptly.
- Assist visitors with sign-in procedures and issue visitor passes as required.
- Maintain appointment schedules and meeting room bookings.
Administrative Coordination
- Provide administrative support to departments as needed.
- Prepare and manage documents, reports, and correspondence.
- Coordinate meetings, events, and internal communications.
- Assist with filing, data entry, and maintenance of office records.
- Handle courier services, incoming/outgoing mail, and document distribution.
Office Operations Support
- Monitor office supplies and place orders when necessary.
- Coordinate with vendors and service providers (maintenance, IT, housekeeping, etc.).
- Support HR and Admin in onboarding procedures (access cards, desk setup, documents).
- Assist in maintaining updated employee and contact lists.
Communication
- Act as the first point of contact for clients, employees, and guests.
- Handle complaints or requests and escalate as needed.
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